Talent Acquisition Specialist-Administrator

Position: Talent               Acquisition Specialist

Department:                   Administration

Reports To:                      Senior Director, Talent Acquisition 

FLSA:                                 Non-Exempt

The Corporate core office operating hours are Monday through Friday 8:30 am - 5:00 pm EST.

Primary Function:

The Talent Acquisition Specialist is responsible for a wide range of recruiting, employee onboarding, administrative and recruiting support activities. 

Job Scope and Major Responsibilities: 

• Partner with hub hiring managers and recruiting team to determine staffing needs.
• Screen resumes, interview candidates (by phone or in person), administer appropriate assessments.
• Follows up with candidates and hiring managers to ensure updated information on the interview process status.
• Manage, coordination of interview with hiring manager, etc,
• Management of candidate activity in the Applicant Tracking System (ATS/HRIS).
• Manages application/resume file and retention according to company policy.
• Assist in the review and creation of job posts and job descriptions.
•  Working Knowledge of background screening and I-9 Process 
• Sourcing qualified candidates
• Creating and sending job offers
• Creating and sending applicant status notifications including rejection notices
• Maintain a positive employer brand and keep qualified candidates engaged for future openings.
• Employee Onboarding following the preset process
• Proofread all materials prior to making them for public view
• Assist with coordinating on-site recruiting-related events, i.e., Career Fair and other special events
• Adheres at all times to physical, administrative and technical safeguards related to core business when executing job functions.
• Regular attendance and schedule adherence is critical.
• Adhering to company policies and procedures.
• Possess a professional demeanor, focused on respectful communication, a positive and reliable attitude, and responsible behavior. This includes dressing appropriately, being punctual, maintaining composure, and demonstrating accountability for your actions.
• Working outside of core business hours may be required.
• Other duties as assigned.
• Compliance with the provisions of the Health Insurance Portability and Accountability Act of 1996 and its implementing regulations, as amended (“HIPAA”).

Required Minimum Qualifications:

• Associate's degree in Human Resources, Business Administration, or a related field with significant work experience in HR or recruitment coordination. 
• 2–5 years in a recruiting or HR coordination role is preferred.
• Represents the company with professionalism and integrity in all interactions.
• Proficiency in HRIS systems (ADP WorkForce Now preferred)
• Experience with professional networks like LinkedIn Recruiter, Indeed, ZipRecruiter, Smart Recruiter
• Knowledge of Hub practices and daily workload
• Possesses exemplary verbal and written communication, organizational and time management skills.
• Possesses a high level of attention to detail. 
• Must be flexible to work 40 hrs./week between the hours of 8am-8pm Monday-Friday. Occasional evening/weekend hours may be requested based on workload and deliverables.
• Evidence of the practice of a high level of confidentiality. 
• Individual must have Microsoft proficiency (word, excel, outlook).
• Possess and maintain professional demeanor and courteous attitude at all levels.
• Reliable and consistent attendance and schedule adherence is required.

Asembia is committed to Equal Employment Opportunity (EEO) and to compliance with all Federal, State, and local laws that prohibit employment discrimination on the basis of race, color, age, natural origin, ethnicity, religion, gender, pregnancy, marital status, sexual orientation, gender identity and expression, citizenship, genetic disposition, disability or veteran's status or any other classification protected by State/Federal laws.