Description

Position Summary

The Tile Project Assistant is responsible for supporting the daily operations of tile projects from contract processing through material coordination and installation support. This role works closely with sales staff, customers, purchasing, installers, subcontractors, and vendors to ensure projects are organized, accurately documented, and completed on schedule. The ideal candidate is detail-oriented, organized, and knowledgeable in tile products, measurements, and project coordination processes.

Essential Duties and Responsibilities

Print, organize, and maintain all tile-related contracts and project files
Schedule appointments with customers and sales staff for field measurements
Collect and submit measurements and actuals to Sales for project breakdowns and estimating
Prepare and submit PRFs to Purchasing for purchase order creation
Maintain and update tile tracking spreadsheets, schedules, and project records
Coordinate and assist with material deliveries to installers and subcontractors
Contact vendors and suppliers to verify material availability, lead times, and order status prior to purchasing
Assist with receiving, checking in, and performing quality control on tile materials and related products
Communicate with team members regarding project updates, scheduling, and material needs
Provide administrative and operational support to ensure projects are completed efficiently and on time
Assist with additional project coordination and office duties as needed

Requirements

Qualifications

Previous experience in tile, flooring, construction, or project coordination preferred
Knowledge of tile products, layouts, and installation processes preferred
Ability to measure and calculate square footage accurately
Strong organizational skills and attention to detail
Ability to manage multiple projects and deadlines simultaneously
Strong communication and customer service skills
Proficiency with Microsoft Office programs, including Excel and Outlook
Experience with Buildertrend or similar project management software is favorable
Ability to work independently and as part of a team

Physical Requirements

Ability to sit, stand, walk, and lift materials or boxes as needed
Ability to occasionally lift up to 70 pounds
Ability to travel locally for measurements or job site support if required

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