Buyer

TRANSIT AUTHORITY OF NORTHERN KENTUCKY

POSITION DESCRIPTION

May 2026

Position Title: Buyer Dept./Division: Maintenance/Administration

Reports to:  Director of Maintenance

Employment Status:  Full Time                     FLSA Status:  Non-Exempt                       Safety Sensitive:  Yes

JOB SUMMARY:

Under the direction of the Director of Maintenance or designee, the Buyer is responsible for the procurement of goods and services necessary to support fleet operations and facilities. This position ensures adequate inventory levels, prepares and manages purchase orders, develops specifications, maintains detailed procurement records, and evaluates bids in compliance with organizational policies and applicable State and Federal regulations.

EDUCATION/EXPERIENCE REQUIREMENTS:

• Associate’s degree in business, Supply Chain Management, or a related field, or equivalent combination of education and experience.
• Minimum three (3) years of purchasing or procurement experience, preferably in a publicly funded organization.
• Familiarity with State and Federal procurement requirements; knowledge of Federal Transit Administration (FTA) procurement guidelines preferred.
• Experience with inventory management and purchasing systems.
• Detailed oriented.
• Ability to be an independent worker and demonstrate initiative.
• Ability to communicate effectively, both orally and in writing.
• Ability to interact with vendors.
• Ability to work with computers and standard business/office software.

ESSENTIAL DUTIES & RESPONSIBILITIES:

• Administers TANK’s procurement activities in accordance with TANK Procurement Policy and applicable State and Federal laws and regulations.
• Procures parts, materials, equipment, and services to support fleet and facility operations.
• Determines parts and supply requirements and maintains appropriate inventory levels.
• Maintains perpetual inventory records and conducts physical inventory counts.
• Maintains current listings of approved supplies, vendors, and pricing.
• Solicits quotations, compares pricing, and ensures purchases represent the lowest responsive and responsible cost.
• Prepares, processes, and tracks purchase orders and related documentation.
• Reviews and processes invoices; maintains accurate records of purchases and transactions.
• Assists in the preparation of specifications for operating supplies, services, and capital goods

Buyer

May 2026

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• Evaluates bids and proposals and provides purchase recommendations.
• Assists the Manager of Finance with administration and reporting of the Disadvantaged Business Enterprise (DBE) program.
• Assists maintenance management staff with warranty documentation and claims.
• Maintains OSHA MSDS / Globally Harmonized System (GHS) documentation.
• Assists with monitoring, reporting, and compliance activities related to the Underground Storage Tank System (USTS).
• Conduct physical inventory counts.
• Perform any job or duty assigned or requested in emergency situations.

PHYSICAL DEMANDS:

• Considerable amount of standing and walking.
• Reaching by extending hands or arms in any direction.
• Correctable ability to see and hear within a normal range.
• Lift and carry objects up to 30 pounds in a 50 foot area.

LICENSE REQUIRED:

• Forklift Certification (or ability to obtain within sixty (60) days).

SUPERVISORY RESPONSIBILITIES:

• none

INTERNAL & EXTERNAL CONTACTS:                   TYPE:

• Internal Staff Various
• Federal Transit Administration Regulatory
• Vendors of Products, Materials and Services               Various
• Procurement Professionals Other Agencies
• E.P.A. (USTS) Fuels and Fluids  Regulatory

This job description indicates in general the nature and levels of work, knowledge, skills, abilities, and other essential functions (as covered under the Americans with Disabilities Act) expected of an incumbent. It is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities required. An incumbent may be asked to perform other duties as requi