Beauty for Ashes Admin & Operations

Summary of Job

The B4A Admin & Ministry Operations is primarily responsible for the following:

1. Assist B4A Staff with administrative/operational roles 

2. Manage the event planning process 

3. Provide organization to processes and documentation

4. Oversee the mobilization of B4A short term missions trips 

The B4A Content Coordinator joins the B4A Manager in driving the vision and executing the mission of the B4A program, ensuring communication is clear, details are thorough, and participants are prioritized.

Essential Duties and Responsibilities

The B4A Office Manager is responsible for the following duties:

1. Assist B4A Staff with administrative/operational roles 

• Maintain staff on target with deadlines

• Ensure all necessary information is gathered prior to meetings

• Keep events and communication on time for: Email campaigns, Social media,

1. Manage the event planning process for events hosted by Beauty for Ashes

   • This includes but not limited to Facilitator Training, Conferences, Rooted retreats, and End of Year Celebration

   • Serve as the point person for event set up, supplies, and implementation

   • Ensure the execution of event follow up, surveys, and debriefing for quality control

2. Provide organization to processes and documentation: 

   • Create processes for content creation including but not limited to ministry handbooks, journals, and packets, etc

   • Create SOP for events including but not limited to Rooted retreats, Rooted emails Facilitator Training, Mission trips, Conference, 

   • Maintain drive and documents updated (i.e. B4A alumni map, drive, and gather/ organize data)

   • Create & manage evaluations 

   • Prepare & keep inventory of resources/ supplies

3. Oversee the mobilization of B4A short term missions trips process

   • Mobilization of trip participants

   • Prepare and send journals, resources and other trip essentials

4. Be open to the leading of the Holy Spirit in conversations with each team members, donors, or alumni

5. Develop a team of ministry partners to complete the fundraising goal. Through this process, ministering to partners through prayer and teaching biblical truths is essential. (I Corinthians 9:14, Philippians 4:17) Training, encouragement and ongoing support will be provided.

This job description will be evaluated on an ongoing basis in an effort to manage the staff member’s wellbeing.

Organizational Competencies

• Drives Results - Consistently achieving results to meet and exceed goals, even under tough circumstances.

• Continuously Improves - Knowing the most effective and efficient processes to get things done, with a focus on continuous improvement.

• Cultivates Collaboration - Building partnerships and working collaboratively with others to meet shared objectives.

• Communicates Effectively - Developing and delivering multi-mode communications that convey a clear understanding of the unique needs of different audiences.

• Personally Develops - Actively seeking new ways to grow and be challenged using both formal and informal development channels.

• Takes Initiative - Taking on new opportunities and tough challenges with a sense of urgency, high energy, and enthusiasm.

Departmental Competencies

• Drives Vision and Purpose - Painting a compelling picture of the vision and strategy that motivates others to action.

• Drives Engagement - Creating a climate where people are motivated to do their best to help the organization achieve its objectives.

Ministerial Competencies 

• Professing Christian with established record of high Christian character,  integrity, servant leadership, maturity, and a positive attitude 

• Character and Integrity –must have strong Christian moral principles, be trustworthy, honest, fair, and display the Fruit of the Spirit in both word and action

• Servant leadership – must lead as Christ did with humility, considering their needs above your own and making it your priority to improve those you serve

• Maturity –must be strong spiritually, responding appropriately with respect to the time and place of every situation

• Positive attitude – must always be willing to do your best with what is asked of you

• Understand and embrace the core values, culture, and ministry of Adventures in Missions.