Program Manager, AE, Graduate School (Partial Remote after 60-90 days)

REQUIRED EDUCATION & EXPERIENCE

Bachelor’s degree or equivalent in related field and four years related experience

PREFERRED EDUCATION & EXPERIENCE

At least Three years of experience in managing programs. 
Experience in an academic medical center preferred.

JOB SUMMARY

The Academic Enterprise Program Manager is accountable for academic-related support services, including management of matriculation, curriculum, program and degree support, and degree completion. This position serves as a liaison with academic offices on campus such as the Office of Institutional Effectiveness, Enrollment Services, and others that enhance the academic needs of the school’s diverse student population. The Academic Enterprise Program Manager provides support to each of the school’s academic programs to advance the school.

MARKETING STATEMENT
Provides leadership and day to day management of all administrative and operational functions for the Postdoctoral Certificate and Biomedical Clinical Sciences Programs, ensuring high-quality trainee experiences through onboarding and support, curriculum coordination, enrollment oversight, financial affairs, event planning, marketing and social media outreach, website management, committee support, and other duties essential to successful program delivery.

Scope: *Required for Associate Director and above job descriptions.
Graduate School of Biomedical Sciences

JOB DUTIES:

• Responsible for the operation and administrative management of the Postdoctoral Certificate Program and the Biomedical Clinical Sciences Program.
   
• Assist in the preparation and monitoring of program budgets and ensure activities are conducted in a cost-effective manner.
   
• Supports the development, interpretation, and implementation of policies, procedures, workflows, goals, and objectives relative to the program.
   
• Acts as program liaison with other departments and organizations regarding administrative operations and program affairs.
   
• Provides administrative support to the GSBS Committee for Career Development, Postdoctoral Advisory Committee, and the Postdoctoral Association. 
   
• Serves as a liaison between institutional departments and local area groups to assess need and develop project plans and budgets. 
   
• Coordinates all joint operations for the program with both internal and external sources. Works with other campus departments to establish collaborative programs. 
   
• Initiates implementation plans for new projects and services within the program 
   

• Adheres to internal controls and reporting structure. 

  Prepares files annually for records retention following appropriate guidelines.
   

• Maintains confidentiality and follows FERPA guidelines.
   
• Provides support for major GSBS events 
   
• Supports overall function of the GSBS, with other duties as assigned
   
• On-site event planning and execution
   
• Adheres to internal controls and reporting structure.
   
• Performs related duties as required.
   

KNOWLEDGE/SKILLS/ABILITIES

• MS 365 Application Knowledge – SharePoint, Planner, Outlook, and Excel
   
• Excellent communication skills, both oral and written.
   
• Ability to plan, organize, set and accomplish goals.
   
• Ability to analyze/evaluate data and make appropriate recommendations.
   
• Ability to organize and present data in a concise manner.
   
• Effective problem-solving skills.
   
• A passion for students and commitment to professionalism 
   

SALARY RANGE:

Commensurate with experience 
 

WORKING ENVIRONMENT 

• Partially remote (after 60-90 days) 
• May be required to travel up to 10%25 of the time
   

Equal Employment Opportunity

UTMB Health strives to provide equal opportunity employment without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity/expression, genetic information, disability, veteran status, or any other basis protected by institutional policy or by federal, state or local laws unless such distinction is required by law. As a Federal Contractor, UTMB Health takes affirmative action to hire and advance protected veterans and individuals with disabilities.