Accounting & Project Controls Clerk

TankWorx + Construction Services, LLC

Job Title: Accounting & Project Controls Clerk

Department: Finance & Project Controls

Reports To: Project Controls & Process Supervisor

FLSA Status: Exempt / Full-Time

Job Summary:

The Accounting & Project Controls Clerk is a front-office administrative position that provides day-to-day support to the Finance and Project Controls teams while serving as a professional and welcoming first point of contact for visitors and general office needs.

This position is heavily focused on Accounts Payable and Project Controls support, including invoice processing, project cost data entry, coding, documentation, tracking, and maintaining accurate project records. The position will also perform a variety of administrative and front-desk responsibilities that help keep the office organized, professional, and operating efficiently.

The ideal candidate is highly organized, detail-oriented, dependable, and comfortable working with financial and project-related information. This role requires the ability to manage routine administrative responsibilities while maintaining accuracy and meeting deadlines in a fast-paced construction environment.

Key Responsibilities:

Project Controls

• Enter, maintain, and update project cost information in the company's accounting/project management systems.
• Assist with project cost tracking, cost code setup, and maintaining accurate project records.
• Assist with change order logs, project budget updates, commitments, and expenditures.
• Review timesheets, purchase orders, invoices, and supporting documentation for proper project coding and completeness.
• Assist with tracking project commitments, costs, and other project financial information.
• Prepare and maintain basic project cost, budget, and tracking reports.
• Assist Project Managers and the Project Controls team with administrative and data-entry needs.
• Maintain organized and accurate electronic and physical project documentation.
• Assist with other project controls functions as assigned.

Accounts Payable

• Receive, organize, review, and enter vendor invoices into the accounting system.
• Verify invoice approvals, project/job coding, supporting documentation, and required information prior to processing.
• Match invoices with purchase orders, receipts, or other supporting documentation when applicable.
• Maintain accurate invoice logs and payment records.
• Assist with weekly check runs, ACH payments, and other vendor payment processes.
• Maintain organized vendor files, including W-9s and other required documentation.
• Assist with vendor account reconciliations and research outstanding or disputed invoices.
• Communicate with vendors and internal employees regarding invoice questions, missing documentation, or payment status.
• Assist with resolving invoice discrepancies and obtaining appropriate approvals or documentation.
• Support month-end close by maintaining invoice logs, identifying outstanding invoices, and assisting with basic accrual documentation.
• Maintain confidentiality and accuracy when handling financial and vendor information.

Administrative Duties

• Serve as the professional first point of contact for visitors, vendors, employees, and guests entering the office.
• Receive, sort, and distribute incoming mail and packages.
• Assist with outgoing mail, shipping, and general office deliveries as needed.
• Monitor and restock shared office and breakroom supplies, including drinks and other frequently used items.
• Assist employees and departments with credit card expense reports and supporting documentation.
• Provide general administrative assistance to Finance, Project Controls, and other departments as needed.
• Assist with filing, scanning, copying, data entry, document organization, and other general office duties.

Expectations for Success:

• Accuracy: Data and invoices must be entered correctly and reviewed before submission.
• Organization: Keep digital and paper records filed clearly and consistently.
• Timeliness: Complete assigned tasks and deadlines promptly to support reporting schedules.
• Communication/Teamwork: Work well with accounting staff, project managers, and vendors to ensure smooth coordination.
• Confidentiality: Maintain discretion when handling company and financial information.

Qualifications:

• High school diploma or equivalent required; college coursework in Accounting, Finance, or Business preferred.
• 2–4 years of experience in accounts payable, accounting, or office administration (Construction, engineering, or industrial industry experience is a plus.).
• Basic understanding of accounting principles and project cost tracking.
• Proficient in Microsoft Excel, Outlook, and general computer systems.
• Strong attention to detail and ability to manage multiple priorities.
• Excellent communication and interpersonal skills.
• Professional, friendly, and customer-service-oriented demeanor.
• Ability to work independently while also supporting multiple departments and team members.

ADA Requirements

TankWorx + Construction Services, LLC is committed to providing equal employment opportunities to qualified individuals with disabilities. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions of this position. The physical requirements and job duties described above are representative of the requirements necessary to perform the essential functions of the position and are not intended to exclude qualified individuals with disabilities.

What We Value

We are looking for individuals who demonstrate:

• Commitment to safety above all else.
• Integrity and professionalism.
• Attention to detail.
• Strong communication skills.
• Problem-solving mindset.
• Willingness to learn and continuously improve.
• Flexibility to support the team beyond traditional job responsibilities.
• A "One Team" mentality with the understanding that everyone contributes to project success.

Equal Employment Opportunity Statement

TankWorx + Construction Services, LLC is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. If you require assistance or an accommodation due to a disability, please contact us at 225-746-7010.