Human Resources Generalist

POSITION SUMMARY

The HR Coordinator provides administrative and operational support to the Human Resources department. This role is responsible for assisting with recruitment, onboarding, employee record management, benefits administration, and HR compliance. The HR Coordinator serves as a key point of contact for employees, ensuring smooth HR processes and an excellent employee experience.

ESSENTIAL DUTIES & RESPONSIBILITIES

Recruitment & Onboarding:

• Assist in posting job openings on job boards, company websites, and social media platforms.
• Screen resumes and schedule interviews with hiring managers.
• Coordinate pre-employment screenings, background checks, and reference checks.
• Prepare offer letters and new hire paperwork.
• Facilitate new hire orientation and ensure completion of onboarding tasks.

HR Administration & Employee Records:

• Maintain and update employee records, ensuring accuracy and compliance.
• Track and manage employee status changes, including promotions, terminations, and transfers.
• Ensure personnel files contain required documentation in compliance with labor laws.
• Assist with HR audits and reporting.

Benefits & Payroll Support:

• Help administer employee benefits, including enrollments, changes, and terminations.
• Serve as a point of contact for employee benefits questions.
• Process payroll updates, including changes to employee information and deductions.
• Serve as backup for payroll processing.

Employee Relations & Compliance:

• Assist with employee engagement initiatives and company events.
• Address routine employee inquiries and escalate complex issues as needed.
• Help ensure HR policies and procedures comply with labor laws and company policies.
• Support compliance efforts, including labor law postings, required trainings, and reporting.

Training & Development Support:

• Coordinate employee training sessions, including scheduling and tracking attendance.
• Maintain records of employee training and professional development activities.

KNOWLEDGE, SKILLS & ABILITIES

• Bachelor’s degree in Human Resources, Business Administration, or a related field preferred.
• 1-3 years of experience in HR, administrative support, or related field.
• Knowledge of HR processes and employment laws preferred.
• Strong organizational and time-management skills.
• Excellent communication and interpersonal skills.
• Proficiency in Microsoft Office Suite and HRIS software.
• Ability to interact with all levels of the organization and externally including executive-level administrators, government officials, donors/prospects, event contacts, and staff with an understanding of protocol and confidentiality is required.

WORKING CONDITIONS

• Light work; mostly sitting and exerting up to 20 pounds of force occasionally and up to 10 pounds of force frequently for purposes of lifting, carrying, pushing, pulling or otherwise moving objects.  
• Irregular work hours may exist, including early morning, weekends and evenings.
• Regional travel during the work day is required occasionally.
• Conditions are subject to occasional exposure to agitated or threatening individuals.
• Requires concentrated, complex and variable mental efforts, with emphasis on synthesis of information, written and oral communication.

The information noted herein is intended to describe the general nature and level of work being performed by the individual(s) assigned to this position.  The information is not intended to be construed as an exhaustive list of all responsibilities, duties, or skills required of staff so classified.

The undersigned acknowledges that they have received their job description, and has reviewed and accepts the role. It is the employee’s responsibility to read this job description, and to ask questions about anything that they do not understand.

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