HR RECEPTIONIST

• Answer incoming calls and transfer them to the appropriate person at the Guaynabo offices.
• Route calls, take messages, and assist callers with excellent customer service.
• Greet visitors, maintain the visitor log, and make sure all visitors wear a visible badge.
• Receive and log all checks received as payment.
• Stamp all incoming and outgoing correspondence.
• Coordinate pick-up and delivery with UPS and other mail carriers as requested.
• Sort and distribute incoming correspondence to the appropriate departments.
• Arrange messenger services and send or receive documents between company locations and external messenger services.
• Process purchase requisitions in SAP from various departments.
• Assist Administrative Assistants in other departments as needed.
• Help complete auction documentation accurately and on time.
• Assist the team (including fleet card) with general bid administration, such as collecting documents and signatures and using DocuSign.
• Follow up with accounts payable on supplier payment status, and take specific action on key accounts that need special follow-up.
• Manage all travel and hotel reservations for the assigned areas.
• Help coordinate activities as requested.
• Generate monthly reports for key accounts.
• Support recruitment activities as assigned.
• Support training coordination as assigned.
• Support assigned project activities to ensure completion within the defined timeline.

Requirements:

• Degree in a related field strongly preferred.
• Prior reception experience required.
• Strong computer skills (MS Office, email, etc.); SAP experience preferred.
• Responsible, solution-oriented, and able to multitask, with excellent organizational skills.
• Bilingual in English and Spanish, both written and spoken.
• Outstanding people skills.
• Ability to thrive in a fast-paced environment.
• Working knowledge and experience of retail network, commercial, and marketing activities.
• Good communication and interpersonal skills, plus team-building skills.
• Fluency in written and spoken English and Spanish.
• Proficiency in Microsoft Office (PowerPoint, Excel, Word).
• Valid PR driver’s license required.

Horario:

Lunes a viernes : 8:00 a.m. – 5:00 p.m.

Salario:

• $13.25ph

TPIS is an equal opportunity employer (EEO Employer / Affirmative Action for Women / Disabled / Veterans). We comply with all federal, local, and state laws regarding non-discrimination.