Clerical Assistant

Job Duties

• Serves as Information Desk receptionist on a rotating basis. Welcomes and assists visitors to the Pennsylvania Judicial Center (PJC) and explains building amenities as needed. Directs visitors to the various areas and occupant suites throughout the building.
• Serves as a phone operator for the PJC on a rotating basis. Logs and routes all incoming telephone calls and takes appropriate phone messages.
• Serves as a help center for callers who need help determining the appropriate court entity, department, or person to speak with.
• Maintains chain of responsibility for all mail delivered to the PJC and ensures proper signatures are obtained before mail is released to the appropriate court, board, or committee.
• Distributes USPS mail, FedEx, and UPS packages to appropriate judiciary staff members within the PJC.
• Collects and prepares interoffice and outgoing mail from PJC occupants for pickup by the USPS.
• Completes daily mail run within the Capitol Complex.
• Provides support to the Conference Center, including reserving conference rooms and equipment, unlocking conference rooms, preparing meeting signs, and providing the Capitol Police with a weekly schedule of events.
• Provides backup support for the following on an as-needed basis: Picking up USPS mail at the post office; Delivering USPS mail to the Central Mail Processing Center for security screening; Processing and applying proper postage amounts on outgoing mail; Printing labels and tracking mail via USPS, FedEx, and UPS online express mail systems and tracking software; Completing mail delivery and pickup runs between the PJC and the Mechanicsburg offices and newspaper run from Capitol to PJC.

Minimum Qualifications

• High school diploma or equivalent.
• An equivalent combination of education, experience, and/or training may be considered.

Additional Requirements

• Provides Information Desk and switchboard coverage until 5:00 pm when the office closes early the day before a holiday.
• A valid driver’s license is required.
• A satisfactory criminal background check is required.

Job Highlights

• Comprehensive low-cost medical, dental, vision, and prescription plans for employees and eligible family members on the 1st day of employment.
• 13 paid holidays, 12 paid sick days, and 12+ paid vacation days per year.
• Salary increases, employee assistance programs, and retirement plans.
• Healthcare flexible spending account.
• 6 weeks of paid parental leave for eligible employees.
• Free parking.

Salary information

Starting Annual Salary Range: $33,411 - $37,985

Maximum Annual Salary: $47,133