Becca Program Coordinator - Limited Term

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* * *IMPORTANT INFORMATION & INSTRUCTIONS* * *

SPOKANE COUNTY JUVENILE COURT

DEAR APPLICANT:

Thank you for considering the Spokane County Juvenile Court as a potential employer.  Juvenile Court employees are directly responsible for the supervision and/or care of youth under the age of eighteen.  As such, applicants undergo an extensive application and selection process as well as a thorough background investigation.

The effectiveness of the Juvenile Court is directly related to the quality of personnel employed by the Court and the level of public trust in those personnel.  As a result, the following extensive application process is designed to elicit information to assist us in determining your character, suitability, and competence for the position for which you have applied.

Failure to complete the entire application, whether intentionally or unintentionally, will result in your removal from consideration.

In addition, the background investigation may include, but is not limited to: an interview(s); employer reference checks; polygraph test; criminal and driving records.  Failure of any portion of the background investigation will be "cause" for removal from consideration.  Upon completion of the background investigation, each candidate's suitability is reviewed by Juvenile Court Administration.

The polygraph test is conducted using the information you have submitted and the Integrity Standards for Juvenile Court. Thank you for your interest in Spokane County Juvenile Court.

Job Summary:

Job Description:

The following documents are required to be submitted with your application. Applications that do not include all required documents may not be considered:
• Resume

ESSENTIAL JOB FUNCTIONS

●      Educates and/or trains parents/guardians and youth about ARY and CHINS petitions, including the requirements for filing a petition.

●      Provides information to parents/guardians and youth on the truancy process.

●      Provides information to parents/guardians and youth about services available in the community.

●      Provides information to the general public with various Becca Bill information and resources surrounding families’ needs with regard to At Risk Youth, Child in Need of Services, and Truancy. 

●      Facilitates and works closely with parents/guardians and youth to process and initiate At Risk Youth and Child in Need of Services relevant Becca pleadings.

●      Reviews incoming case material for potential conflicts of interest, ex parte communications and other confidential matters. 

●      Manages, tracks and maintains information regarding cases; monitors pending caseload.

●      Evaluates case status and follows up to ensure timely completion and resolution of assigned cases.

●      Prepares tracking reports.

●      Prepares a variety of correspondence.

●      Coordinates interpreter services for hearings; completes and processes applicable orders with judicial officer and staff.

●      Educates various agencies on the use of the Becca petitions including the Department of Social and Health Services, school districts, Spokane Mental Health, law enforcement, Crosswalk and drug/alcohol treatment centers.

●      Works closely, and facilities communication with the Department of Children, Youth, and Families (DCYF) to complete the required family assessment on ARY and CHINS cases.

●      Works with schools in processing truancy petitions.

●      Assists pro se petitioners in CHINS matters with process to request legal representation.

●      Follows the Unified Family Court concept of “One Family, One Judicial Officer” and researches other court cases that may exist for families.

●      Maintains statistics of all ARY, CHINS, and Truancy petitions and other relevant information; provides monthly reports to Juvenile Court Management to confirm accuracy of departmental records. Analyzes data to identify trends.    

●      Conducts weekly information/orientation classes for potential petitioners and/or other parties to ARY, CHINS, or Truancy cases. 

●      Attends School Community Engagement Boards.  

●      Attends monthly BECCA Committee meetings and takes minutes.  

●      Reviews, analyzes, prioritizes and responds to requests for Court assistance.

●      Coordinates dockets and works with various parties, including pro se petitioners, attorneys, minors, social workers, Probation Counselors/Case Managers, judicial officers, and social workers for court hearings by organizing litigants, updating the judicial officer(s) on case status.

●      Serves as liaison for counsel and involved parties; may provide procedural advice as needed and allowed. 

●      Educates and/or trains pro se litigants, attorneys, members of the public, various mental health agencies and other staff members in various petitions, processes, local and state court rules, local policies, requirements and forms.

●      Assists with questions and paperwork as necessary.

●      Attends and takes minutes of meetings with mental health agencies and other stakeholders along with the Court Commissioners.

●      Educates and/or trains pro se litigants, attorneys, members of the public, various agencies and other staff members in various petitions, processes, local and state court rules, local policies, requirements and forms.

●      Assists with questions and paperwork as necessary.

●      Assists with calendaring and coordination of dockets in the absence Juvenile Court Coordinator.

●      Performs other related duties as required/assigned.

EDUCATION AND EXPERIENCE REQUIREMENTS

• An Associate’s degree in Paralegal Studies, Criminal Justice, Communications, Social Sciences or a related field, AND
• One (1) year of administrative experience, preferably in a court, judicial or legal setting. 
• An equivalent combination of related education, training and/or experience providing the required knowledge, skills and abilities may be considered.

PREFERRED KNOWLEDGE, SKILLS, AND ABILITIES

●      Knowledge of the practices, procedures and policies of judicial administration, including calendaring and case flow management, research and statistical analysis.

●      Knowledge of related laws, codes and rules governing pertinent functions of the judicial system.

●      Knowledge of computer applications and utilization in a court environment.

●      Skilled in the use of computers and related software applications to utilize word processing and database programs.

●      Skilled in the principles of Motivational Interviewing

●      Skilled in communicating effectively both orally and in writing, sufficient to exchange or convey information and to give and receive work direction.

●      Skilled in establishing and maintaining effective work relationships with supervisors and co-workers, personnel from other County departments, various community organizations, municipalities, agencies, and the public.

●      Ability to work efficiently and effectively under stressful circumstances.

●      Ability to effectively work with individuals who have been affected by trauma.

●      Ability to maintain confidentiality of sensitive reports, correspondence, conversations, special inquiries, closed proceedings or other confidential matters.

●      Ability to use verbal and non-verbal techniques to de-escalate and defuse situations where individuals may be highly agitated, frustrated, or angry. 

• Ability to work independently within program parameters and expectations. 
• Ability to work evenings to accommodate families and conduct orientation classes.
• Ability to work quickly, accurately, and thoroughly with close attention to detail.
• Ability to exercise careful judgment, diplomacy, and tact. 
• Ability to communicate and work effectively with persons of diverse ages, social, economic, cultural, and educational backgrounds.
• Ability to use standard office equipment including phones, copiers, calculators, computer and related software applications.

BEHAVIORAL STANDARDS

●      All County employees are responsible for contributing to a safe and positive work environment, actively demonstrating the County values in their daily work and interactions:

●      Respect:   Appreciating and valuing customers, other County employees and County leadership by showing courtesy, friendliness and fairness.  Communicating in a productive and professional manner.   

●      Accountability:   Honoring and delivering on commitments by taking responsibility for personal actions and results; being a responsible steward of public resources and the trust County residents have placed in each of us.

●      Integrity:   Modelling transparent and ethical behavior and demonstrating it with honest and trustworthy behaviors and actions; leading by example and performing work to the highest standards.

●      Innovation:   Striving for excellence by actively pursuing opportunities for new and improved methods, procedures or technologies; fostering an environment of engagement and empowerment and embracing continuous improvement.

WORKING CONDITIONS 

●      The work environment is primarily inside, where the noise and temperature levels are moderate.

Total Compensation:

Total compensation is an estimate based upon base compensation, median retirement fund contributions, and current employer-paid health and related benefit contribution rates (including medical, dental, life insurance, long term disability, and leave). The actual total will vary depending upon each employee's enrollment choices.

Please select the link below to view Spokane County Benefits:

• Benefits | Spokane County, WA