Sales Administrator

Job Details: Job Location: Mechanicsburg - Mechanicsburg, PA, Salary Range: Undisclosed, Purpose: The Sales Administrator plays a key role in supporting the equipment sales process by coordinating documentation, managing interoffice processes, and ensuring smooth communication between departments. This position is responsible for maintaining accurate sales records, managing equipment inventory data, and providing administrative support to the sales team to enhance efficiency and customer satisfaction.  Key Responsibilities:  Collaborate closely with Sales Operations Specialists to ensure all sales workbooks are accurate and up to date  Order new equipment directly from manufacturers, track order status, and resolve any issues  Receive equipment into inventory using the ERP system upon receiving packing slips from branch locations  Process manufacturer invoices & work with the Accounts Payable team to assure costs are posted correctly  Work with the Accounts Receivable team to finalize accruals associated with each sale  Ensure all machines are fully invoiced to the customer and report on gross margin performance  Purchase extended warranties post-invoicing, ensuring correct processing and documentation  Scan and archive all sales-related documents to the system and shared drive for proper recordkeeping and accessibility  Receives all manufacturer certificate of origins and/or titles and distributes upon request  Approve service work orders that are being costed after unit is sold  All other duties assigned   Experience, Education, Skills and Knowledge:  High school diploma or equivalent required; Associate’s degree or higher in Business Administration or a related field preferred  2–3 years of experience in sales administration, order processing, or inventory coordination, preferably in the equipment, manufacturing, or dealership industry  Strong attention to detail and organizational skills  Strong organizational, communication, and customer service skills, with solid proficiency in computer systems and business applications  Must have a valid driver’s license and be able to meet company driving requirements     Qualifications: