Accounts Payable Specialist

Job Details: Job Location: CMMS - Houston, TX, Position Type: Full Time, Education Level: High School, Salary Range: Undisclosed, Travel Percentage: None, Job Shift: Day, Job Category: Accounting, Job title Accounts Payable Specialist Reports to Office Manager Classification Non-Exempt Schedule Monday – Friday, 8 AM – 5 PM / 40 hours a week   Summary/Objective The Accounts Payable Specialist position is responsible for compiling and maintaining accounts payable records.  Essential Functions  Process expense invoices by charging expenses to accounts and cost centers by analyzing invoice/expense reports and then submit for appropriate approval to process for payment Pays employees by receiving and verifying expense reports and requests for prepayments; Preparing checks and execute check runs Verifies vendor accounts by reconciling monthly statements and related transactions Scan processed invoices Reports sales taxes by calculating requirements on paid invoices Protects organization’s value by keeping information confidential Create bank wire templates, set-up wire templates, and verify/release wire in the bank Preform Vendor Maintenance Issue and replenish petty cash Verify and reconcile counter sales drawers and ship tickets Prints, obtains signatures and distributes on all accounts payable checks Acts as liaison for accounts payable departments between our corporate offices and external branches Answers all vendor inquiries Maintains all accounts payable reports, spreadsheets, and corporate accounts payable files. Assembles and processes overnight shipments to branches. Assists in monthly closings Performs additional assignments at supervisor’s discretion Competencies  Strong Microsoft Excel, Word, and 10-key-by-touch skills Basic accounting principles knowledge Organizational, multi-tasking, and prioritizing skills Financial Management Collaboration Skills Ethical Conduct Supervisory Responsibility The Accounts Payable Specialist has no direct supervisory responsibilities. Working conditions Work Environment This job operates in a clerical, office setting. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets, and fax machines. Physical Demands This is a largely sedentary role; however, some filing is required. This would require the ability to lift files, open filing cabinets, and bend or stand on a stool as necessary.  Position Type and Expected Hours of Work This is a full time position. Days and hours of work are Monday through Friday, 8:00am-5:00pm. The employee must work 40 hours each week to maintain full-time status.   Qualifications: Education and Experience  2 or more years of Accounts Payable experience High School diploma required, college courses in accounting preferred