Audubon is currently seeking a Document Control Administrator to join our team in our Off-Site Office. The Document Control Administrator will assist in maintaining project documentation files consisting of technical data, engineering and supplier drawings, technical specifications, purchase orders and other project-required documents. Updates and maintains project document control record keeping system. Works under direct supervision and/or receives detailed written or verbal instructions to perform standardized tasks.

PRIMARY RESPONSIBILITIES:

Assists in maintaining project documentation files consisting of technical data, engineering and supplier drawings, technical specifications, purchase orders and other project-required documents.
Maintains efficient paper and electronic filing system and ensures quick retrieval of requested documents.
Performs project document control activities such as ECN (Engineering Change Notice), managing the distribution matrix for release and control of project and vendor documentation, initiating, monitoring and logging squad checks.
Enters data from various sources into EDMS (Electronic Data Management System). Ensures data integrity by verifying input.
Creates runs and distributes standard periodic reports to communicate follow-up requirements and to summarize reports.
Prepares forms and transmittals and distributes data as directed. Verifies information as requested.
Provides administrative assistance by copying documents, retrieving office supplies, filing, etc.
Interfaces with reproduction department for required reproduction associated with copy and distribution requirements per project procedures.
Processes and maintains revision history of supplier, vendor, and sub-contractor drawings, documents and data – electronic and paper format.
Performs other duties as assigned.
May work on special projects.
May provide back up for other employees.

Health, Safety, and Environmental Responsibilities:

All employees are responsible for supporting Audubon Companies’ Health, Safety, and Environmental (HSE) policies and procedures. This includes:
Performing duties in a manner that protects personal and team health and safety
Participating in required HSE training, meetings, and reporting activities
Identifying and reporting hazards, near misses, and unsafe conditions
Following safe work practices and complying with applicable regulatory requirements

EXPERIENCE AND SKILL REQUIREMENTS:

High school diploma or GED.
Additional specialized courses in database management preferred.
Some experience in an office environment with knowledge of general office practices and procedures and an understanding of the organization related to the work.
Experience in a project management or engineering environment preferred.
Computer skills with good knowledge of Microsoft Office.
Oral and written communication skills with good vocabulary, good grammar and the ability to compose routine written communications.
Ability to handle confidential or sensitive information or issues.
Ability to pay close attention to details.
Ability to operate office equipment including computer, keyboard, mouse, ten-key calculator, copier and phone.

No Recruiters, please!

Equal Opportunity Employer/Veterans/Disabled

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