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Purpose
The Maintenance Support Coordinator is responsible for providing administrative and logistical support to the maintenance team. This role ensures timely coordination of work orders, inventory tracking, vendor communication, and compliance with safety and operational standards.
Areas of Responsibility / Tasks
Performance must reflect appropriate level of expertise and achievement of the desired results for the items listed below.
General Policy
Maintenance Documentation & Reporting
Maintain accurate records of maintenance activities, equipment history, and service logs, and generate reports on
maintenance costs.
Inventory & Spare Parts Management
Develop, implement, and manage inventory systems for maintenance parts, consumables, and critical spares, including
tracking levels, usage, and replenishment needs.
ERP / CMMS System Ownership
Maintain and manage all maintenance-related data within the ERP/CMMS system, ensuring accuracy of inventory, work
orders, and maintenance records.
Procurement & Vendor Coordination
Coordinate with vendors and suppliers for parts, materials, and services, including tracking orders, maintaining vendor
contacts, and supporting procurement processes.
Process Development & Continuous Improvement
Establish and maintain standardized processes for inventory control, maintenance documentation, parts ordering, and
tracking to improve efficiency and accuracy.
Compliance & Audit Support
Support maintenance compliance efforts by maintaining documentation for OSHA, EPA, and internal standards, and
ensuring audit readiness for maintenance operations.
Communication & Reporting Support
Serve as a central point of coordination for maintenance-related on inventory status, outstanding orders, and key operational metrics.
Minimum Qualifications/ Education / Experience / Certifications
Education:
High school diploma or equivalent; associate degree or technical certification preferred
Experience:
2+ years of experience in maintenance coordination, facilities support, or related field.
Strong organizational and communication skills.
Proficiency in CMMS (Computerized Maintenance Management Systems) and Microsoft Office Suite.
Ability to prioritize tasks and work in a fast-paced environment.
Knowledge of safety regulations and maintenance procedures.
Competencies; Knowledge, Skills, Abilities (KSA)
To perform this role successfully, an individual must have experience achieving desired result(s) in their areas of responsibility. The requirements listed below are representative of observable behaviors and essential knowledge, skill, and abilities required of a successful incumbent within our culture.
Must be comfortable working in a shared space, with constant noise, with/or without the use of a private office.
Must be comfortable working in a non-climate controlled environment.
Schedules may vary from week to week based on business demands in excess of 40 hours with or without notice.
All injuries regardless of severity must be reported to your Supervisor/HR immediately.
Work Environment / Conditions
The work environment/conditions described herein are representative of those that an incumbent may experience, and therefore must be adaptable to work in a shared space, with constant noise, with/or without the use of a private office. Schedules may vary from week to week based on business demands in excess of 40 hours with or without notice.
Physical Requirements / Demands
The physical demands described herein are representative of those that must be met by an incumbent to successfully perform the essential functions of this job. *Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions & physical demands of this role.
Ability to sit, stand, and walk for extended periods.
Occasional lifting of up to 25 lbs.
May require occasional visits to production or maintenance areas.
Blue Polymers is an equal employment opportunity employer. We adhere to a policy of making employment decisions without regard to race, color, age, sex, religion, national origin, disability, veteran status, citizenship status, or marital status. We assure you that your opportunity for employment with this employer depends solely upon your qualifications.
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