Administrative and Communications Coordinator - College of Nursing

The Barbara and Richard Csomay Center for Gerontological Excellence (Csomay Center) at the College of Nursing seeks a 70-100%25 time Administrative and Communications Coordinator. Position is a 12-month specified term, with the potential for extension pending funding availability. The University of Iowa offers a competitive, comprehensive benefits package for employees 50%25 FTE and above. For more information about benefits, visit: https://hr.uiowa.edu/benefits/employee-benefits. 
This position will serve the Csomay Center by providing a wide range of operational, administrative, and communications support duties. This position requires an individual who is self-directed and is able to develop and maintain positive working relationships. 
 

Key Areas of Responsibility 

Operational Support and Management 

• Serve as a resource for Center members, including students, faculty, staff, and the public. 
• Coordinate and schedule Center meetings, arranging meeting space and virtual links. 
• Prepare meeting agendas and compose and disseminate meeting minutes as needed. 
• Provide administrative support for faculty members related to Csomay Center activities. 
• Maintain the Csomay mail/supply room and distribute mail. 
• Assist with the planning, organizing, and execution of Csomay Center events. 
• Provide administrative support for initiatives of the Csomay Center, such as the Certification Center. 
• Manage the College of Nursing front desk one day per week and support facilities and operations tasks as requested. 
• Perform other duties as assigned by the Csomay Center Coordinator and/or Center Director.

Human Resources 

• Assist with onboarding of student employees, including the use of office equipment, classroom equipment, and other available services/resources. 
• Provide functional and/or administrative supervision for student employees. 
• Manage the workflow of students to ensure alignment with center goals.

Financial Responsibility 

• Initiate purchasing requests in university systems as requested. 
• Ensure invoices are processed, reconciled, and billed accurately and in a timely manner. 
• Participate in and adhere to cash handling controls according to university policies and procedures.
• Review the budget each month to ensure proper spending and balanced accounts.

Information Management 

• Serve as the primary contact for Csomay Center scheduling, maintain calendars, and support responding to routine inquiries, tasks, and procedures. 
• Identify, create, review, and circulate relevant information to CON faculty, staff, and Center members. 
• Evaluate requests and exercise discretion and judgment in providing confidential information to appropriate parties. 
• Exercise discretion and judgment in interpreting UI policy and procedure, seeking clarification from the supervisor as appropriate. 
• Create and maintain a listserv of Center contacts for marketing and communication purposes.

Communications & Marketing 

• Compose and edit correspondence requiring discretion and judgment. 
• Circulate appropriate information relevant to the Center and its mission. 
• Maintain effective working relationships with faculty, staff, students, and the public. 
• Oversee social media strategy and content creation, including sharing relevant scholarly/clinical information. 
• Develop marketing materials such as brochures, flyers, and posters for distribution. 
• Provide support for the formatting and maintenance of Csomay Center websites. 
• Set up interviews with community members, donors, and other stakeholders as directed by Csomay Center staff. 
• Develop written communications, including website articles, community member spotlights, newsletters, and email blasts, and create templates for consistent messaging. 
• Manage Csomay Center podcast production, including writing outlines, coordinating with interviewees, recording, and editing. 

About the College of Nursing

The University of Iowa College of Nursing is a top-ranked, nationally recognized institution that prepares nurses for clinical practice, research, and healthcare leadership, with a rich history dating back to 1898. The college offers comprehensive BSN, MSN, and DNP programs, leveraging advanced simulation labs and a partnership with the University of Iowa Health Care to provide rigorous, evidence-based education. Graduates of the program are sought after as highly skilled professionals who have received rigorous education of the highest quality. 

Required Qualifications 

• Bachelor's degree or an equivalent combination of education and experience. 
• Typically, six months or more of professional administrative/office experience including working in a public contact setting which includes in-person, email, and phone contact. 
• Typically, one or more years of experience in marketing and communications. 
• Proficiency in Microsoft Office, including Excel, PowerPoint, Word, and Outlook. 
• Strong attention to detail. 
• Ability to meet tight deadlines. 
• Strong written and verbal communication skills, and interpersonal skills; demonstrated by the ability to effectively transmit, receive, and accurately interpret ideas, information, and needs through appropriate communication methods and behaviors to provide excellent customer service and maintain working relationships. 
• Ability to balance multiple competing priorities.

Desired Qualifications 

• Demonstrated experience using Adobe products and Canva. 
• Working knowledge of email marketing software, such as Constant Contact. 
• Working knowledge of Microsoft Teams. 
• Familiarity with camera and audio equipment 
• Working knowledge of issues and challenges experienced by older people in the US and their family caregivers. 

Application Details:

In order to be considered for an interview, applicants must upload the following documents and mark them as a “Relevant File” to the submission: 

• Resume
• Cover Letter

Job openings are posted for a minimum of 14 calendar days and may be removed from posting and filled any time after the original posting period has ended. Successful candidates will be required to self-disclose any conviction history and will be subject to a criminal background check and credential/education verification. Up to 5 professional references will be requested at a later step in the recruitment process. For questions, contact Josh Gulick at joshua-gulick@uiowa.edu.

Benefits Highlights:

Regular salaried position. Pay Level 2B. Located in Iowa City, Iowa.
Fringe benefit package including paid vacation; sick leave; health, dental, life and disability insurance options; and generous employer contributions into retirement plans.
For more information about Why Iowa? Click here.

About Iowa

Joining the University of Iowa means becoming a vital part of the Hawkeye community, where your work directly impacts education, research, and student success. Enjoy exceptional health coverage, university-paid life insurance, robust retirement plans, and generous leave policies. Benefit from 24/7 support services, well-being resources, and access to UI Health Care specialists. Grow professionally with advanced training, leadership development, and tuition assistance. Iowa City offers a great quality of life with world-class performances at Hancher Auditorium, Big Ten athletics, top-ranked public schools, and outdoor recreation. Join us in making a difference at a leading Big Ten university and premier public research institution.