Grants, Operations & Compliance Manager

Application Instructions

Click Apply to submit your online application. Please attach a resume and thoughtful cover letter on the "My Experience" page in the "Resume/CV" field.

Active City Year Staff members must login to Workday to apply internally.

Position Overview

Job Description

Grant Management & Compliance

• Manage post-award grant administration for public funding sources, ensuring compliance with all federal, state, and local requirements

• Monitor grant-funded activities and expenditures to ensure alignment with approved budgets and regulations

• Maintain thorough documentation and audit-ready records for all grants

• Support compliance with AmeriCorps and other government-funded program requirements

• Conduct compliance monitoring activities, including site visits and internal reviews

Reporting & Data Coordination

• Lead preparation and submission of timely, accurate grant reports (financial, programmatic, and outcomes-based)

• Coordinate with program and data teams to collect, verify, and synthesize required reporting data

• Collaborate with finance to reconcile expenditures and produce financial reports

• Track reporting deadlines and deliverables through a centralized grants calendar

Operations & Process Management

• Maintain and improve internal systems for grant tracking, reporting, and compliance workflows

• Identify and implement process improvements to increase efficiency and reduce risk

• Support internal training and guidance on grant compliance and reporting expectations

• Assist with AmeriCorps contract management and related operational requirements

Selective Grant Writing Support

• Provide support on local, state, and federal grant applications, including writing, assembling materials, formatting, and compliance review

• Coordinate internal inputs for proposals when needed, ensuring accuracy and alignment

Cross-Functional Collaboration

• Serve as a liaison between Advancement, Finance, and Program teams to ensure aligned grant execution

• Support organization-wide initiatives, events, and trainings as needed

Qualifications & Skills

• Bachelor’s degree in public administration, nonprofit management, business, finance, or related field

• 2–6 years of experience in grant administration, compliance, or government funding management

• Strong knowledge of grant reporting and compliance requirements, especially for public funding (federal/state/local)

• Experience working with financial reports, budgets, and data tracking

• Exceptional organizational and project management skills with strong attention to detail

• Ability to manage multiple deadlines and priorities in a fast-paced environment

• Strong written and verbal communication skills, particularly in reporting and documentation

• Proficiency in Microsoft Office Suite and grant management systems

• Ability to work independently while collaborating across teams

Preferred

• Experience with AmeriCorps or other federally funded programs

• Familiarity with nonprofit or education-based organizations

• Experience supporting audits or compliance reviews

Benefits