Administrative Assistant to the VP of Communications and Brand Strategy

Description

Essential Functions 

Assistant to the VP of Communications 

• Provide administrative support to the Vice President of Communications, including calendar management, email coordination, and routine office tasks. 
• Schedule department meetings as needed. 
• Coordinate team meeting logistics, including agendas, materials, and meeting arrangements. 
• Assist the Vice President of Communications with research projects, special initiatives, and departmental assignments that support the goals of the Communications Office. 
• Execute the planning of creative workdays and other offsite culture-building meetings.  

Budget Management  

• Oversee the budget tracking document and ensure that budget information is accurate and updated on time. 
• Prepare and submit monthly Concur expense reports accurately and on schedule. 

Office Coordination 

• Package and ship promotional items, giveaways, and related materials. 
• Organize the office and workroom and help maintain a professional atmosphere. 
• Respond professionally to inquiries received through the Communications office email account and phone line. 
• Update campus digital slide content and ensure materials are current and accurate. 
• Order supplies for the admissions team.  
• Perform other related duties as assigned. 
• Serve as a secondary point of contact for campus offices, providing support and coordination alongside the Project Manager. 
• Assist with various Communications projects as needed.  

Requirements

Qualifications/Requirements 

• Christian with high integrity, currently pursuing a relationship with God 
• High School Diploma Required (Some college experience preferred) 
• Prior administrative experience is preferred but not required. 
• Basic understanding of the Spurgeon College and Midwestern College. 
• Excellent communication and organizational skills. 
• Basic knowledge of Microsoft Office  
• Able to take the initiative to complete the duties of the position without the need for direct supervision. 
• Must be able to work independently, as well as part of a team 
• Must show a desire and willingness to learn 
• Must possess a positive attitude 
• Able to pass background screening, including driving record 
• Eligible to work in the United States 

Working Conditions  

• Normal business hours (M-F) 
• 20 hours per week 
• Shared office environment 

Physical Requirements  

• Frequently required to sit or stand for periods of time at a desk or computer station 
• Occasionally required to stand, walk, and reach with hands and arms. 
• Able to lift and/or move up to 25 pounds. 
• Specific vision abilities may include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.