Shipping & Receiving Coordinator

Job Title: Shipping & Receiving Coordinator

Shift: 2nd shift with some weekends required

Targeted salary range: $18 - 19/hr 

Job Summary:
The Shipping & Receiving Coordinator is responsible for managing the flow of goods in and out of the warehouse, ensuring accurate inventory levels and efficient shipping and receiving processes. This role plays a critical part in maintaining data integrity within the Warehouse Management System (WMS) and supporting overall operational efficiency.

Key Responsibilities:

• Ensure all orders are entered into the Warehouse Management System (WMS) prior to receipt on the shipping dock
• Receive and accurately enter incoming inventory into WMS, including weight and dimension details
• Troubleshoot and resolve order discrepancies within WMS
• Audit shipping and receiving data against logs at the end of each shift to ensure accuracy
• Maintain accurate shipping and receiving logs, including original signed Bills of Lading (BOL)
• Prepare and finalize BOL documentation, including engine cards and loose sheets, prior to shipment pickup
• Ensure proper sign-out and documentation of all BOLs
• Update LEIS/MESA systems to reflect shipment readiness and completion (RTS status)
• Prioritize work orders based on RTS dates to support timely shipments
• Communicate inventory updates to internal stakeholders using WMS
• Maintain fax and email logs related to shipment releases
• Train loaders on WMS processes, including receiving, shipping, and verification procedures
• Perform additional duties as assigned by the Warehouse Manager

Qualifications:

• Minimum of one (1) year of experience in an administrative, clerical, or office role required
• Prior experience in warehousing or transportation is preferred
• Strong computer skills, including proficiency in Microsoft Excel
• Excellent written and verbal communication skills
• Strong attention to detail with the ability to manage multiple tasks effectively

Education:

• High School Diploma or equivalent (GED) required

Physical Requirements:

• Prolonged periods of sitting and working at a computer
• Ability to lift up to 15 pounds as needed