Office Support II 37.5 FT

Starting Compensation:

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Job Description:

JOB SUMMARY

• This position provides clerical and administrative support for court operations, with a focus on accurate data entry and timely processing of court documents.
• Responsibilities include entering and updating information in electronic systems, preparing and processing forms and applications, organizing and maintaining records, and providing routine administrative support.
• The role requires attention to detail when entering information from drafts and other source materials to ensure complete and accurate court records.

REPORTING RELATIONSHIPS

•  This position reports to the Office Manager - position #00500849

ESSENTIAL JOB FUNCTIONS

• Drafts and formats various documents, including narratives, exhibits, court orders, agreements, and correspondence. Reviews drafts for legibility and formatting, clarifying any unclear words or concepts. Performs spelling and grammar checks, verifies intentions in ambiguous content, and proofreads typed materials while noting corrections for further revisions. Drafts form letters and inputs data into JCMS and CPCMS systems.  Receives and reviews outcomes from Court hearings and prepares any required orders. Completes documents based on information from colleagues, ensuring all required supporting documents are included. Determines appropriate responses or referrals, identifies any additional information needed, and verifies documents meet established requirements.

• Greets visitors to the office and answers incoming calls, directing them to the appropriate individual or office, both within and outside of the organization, to provide further assistance. Directs visitors to the individual or office they need to see.  Sorts and distributes incoming mail to the appropriate recipients for further review or action. Monitors office supplies and other administrative needs. Completes administrative forms for submission to central offices, and make copies of documents for record-keeping, distribution, or other purposes. Operates standard office equipment as required, hand-delivers mail and materials to other offices, files documents, and retrieves files upon request.

OTHER SPECIFIC TASKS OR DUTIES

•  Performs other duties as assigned.

MINIMUM QUALIFICATIONS 

• Education equivalent to completion of high school, including course work in standard business practices and typing; Or
• Any combination of acceptable education and experience which has provided the knowledges, skills and abilities cited above.

KNOWLEDGE, SKILLS AND ABILITIES

• Knowledge of clerical practices and procedures related to filing, receptionist duties, and similar office functions commonly found in administrative, professional, and/or judicial offices.
• Familiarity with English usage, grammar, spelling, and punctuation as applied in a judicial office.
• A basic understanding of document formats, language, terminology, source documents, and other requirements for producing typed materials within the assigned office or organization.
• Basic knowledge of the procedural and processing requirements governing work operations in the assigned office or organization.
• Ability to learn how to use Word and other computer applications to create draft and final documents.
• Ability to establish and maintain effective working relationships with colleagues, callers, visitors, clients, and representatives from other offices.
• Ability to organize workload, set priorities, and fulfill clerical processing requirements. 

REQUIRED LICENSES/CERTIFICATIONS/CLEARANCES

•  N/A

PHYSICAL REQUIREMENTS/WORK ENVIRONMENT

• While performing the duties of this position, the employee is regularly required to sit sometimes for a long period of time and use hands to finger, handle, or feel objects, and type. The employee frequently is required to reach with hands and arms and talk or hear. The employee is frequently required to walk.
• The employee must regularly lift and/or move judicial files weighing up to 10 pounds.  Occasionally there may be some lifting involving boxes with case files. 
• Specific vision abilities required by this position include close vision, the ability to adjust focus and the ability to read a laptop or PC screen. 
• Work is primarily sedentary in nature, no special demands are required.

The County of Lancaster offers comprehensive benefits to our employees.  Read more about our benefits here.

Lancaster County Government provides Equal Employment Opportunity for all persons regardless of race, religion, age, sex, national origin, genetic information or disability. The County also observes all applicable laws regarding Veterans status. The County reflects this action in all areas of employment and compensation practices and policies. Employment with the County is based upon the ability to perform the job as well as dependability and reliability once an individual is hired.