Office Manager I

Centerstone is among the nation’s leading nonprofit behavioral health systems with thousands of employees dedicated to delivering care that changes people’s lives. A dynamic, well-established organization, we offer rewarding opportunities to serve all ages in a variety of settings. Come talk to us about joining the Centerstone team!

Centerstone, a trauma-informed organization, endorses an organizational culture built on understanding, recognizing and responding to those affected by trauma to strengthen resilience for our clients, staff and community. Come talk to us about joining the Centerstone team!

JOB DESCRIPTION:

SUMMARY OF POSITION

Provides reception, record keeping, filing, typing, purchase requisition processing, and other information management support necessary for the administrative operation of programs located at the facility, as directed by the Area Manager.

ESSENTIAL DUTIES & RESPONSIBILITIES

• Supervises support staff assigned to the site.
• Assists with managing clinical staff schedules to ensure client needs are met.
• Coordinates special projects as assigned.
• Coordinates building care and maintenance, including space utilization to best meet program needs, smoking areas, parking, and other facility-related needs.
• Attends agency and staff meetings as assigned by the Area Manager and communicates relevant information to staff.
• Reviews and/or completes purchase requisitions, ensuring appropriate coding and required approvals are in place.
• Ensures quantitative compliance of medical records in accordance with established QI/UM standards.
• Monitors non-clinical purchases to ensure office supplies are adequately maintained and purchasing decisions are made responsibly.
• Completes and submits monthly reports within assigned deadlines.
• Ensures switchboards are answered by 7:50 a.m.
• Ensures all facility licensure requirements are met, as documented through the Plan of Compliance.
• Ensures facility requirements are met, as demonstrated through the Site Evaluation Tool.
• Ensures daily activities are entered and marked complete by the end of each business day for themselves and assigned staff.

KNOWLEDGE, SKILLS & ABILITIES

QUALIFICATIONS

Education Level

A bachelor's degree, or demonstrated progress toward a bachelor's degree, from an accredited college or university is required. Four years of relevant experience may be accepted in lieu of the degree.

Years of Experience

Proficient typing and data entry skills are required, along with a strong command of English grammar and spelling and effective proofreading skills.

Certification/Licensure

Must have a valid drivers license in good standing with at least 3 years of driving experience.

PHYSICAL REQUIREMENTS

• Standing – 10%
• Sitting – 90%
• Squatting – Occasional
• Kneeling – Occasional
• Bending – Occasional
• Driving – Occasional
• Lifting – Occasional

DISCLAIMER

The duties and responsibilities outlined in this document are not intended to represent a comprehensive list of all job responsibilities. Additional tasks may be assigned from time to time, and the scope of the position may change as necessary to meet business demands.

Time Type:

Pay Range:

Delivering care that changes people's lives starts with our employees. Below are just some of the great benefits Centerstone employees enjoy:

• Medical, dental, and vision health coverage

• Flexible Spending and Health Savings Accounts

• 403b retirement plan with company match

• Paid time off and ten paid holidays

• AD&D Insurance, Life Insurance, and Long Term Disability (company paid)

• Employee Resource Groups

• Continuing education opportunities

• Employee Assistance Program

Centerstone is an equal opportunity employer. Employment at Centerstone is based solely on a person's merit and qualifications directly related to professional competence. We treat all clients and colleagues with dignity and respect.

At Centerstone, we use our values as a guide for what we do. Respect, Expertise, Integrity and Empowerment are at the heart of every interaction at Centerstone, and particularly rooted in our Culture.

Our approach to culture is to create an environment that encourages, supports and celebrates the voices and experiences of our employees. We are committed to a culture of empowerment, respect, integrity and expertise that powers our innovation and connects us to each other, our clients and the communities we serve.

Centerstone is also committed to a strong culture of quality and safety, celebrating role-models who champion best practices for quality, clinical risk, and patient safety.