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Job Summary:
路聽聽聽聽聽聽聽聽 The Administrative & Finance Coordinatoris responsible for a wide range of operational, financial, and employeeengagement tasks. This role supports finance operations, inventorycoordination, vendor management, employee events, and general office administration.The position requires strong organizational skills, attention to detail, andthe ability to manage multiple priorities across departments.
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Key Responsibilities:
Finance & Accounting Support
路聽聽聽聽聽聽聽聽 Match shipping documents to ACH wiretransfers and maintain receivables.
路聽聽聽聽聽聽聽聽 Prepare and log deposits; coordinate withShared Services for journal entries.
路聽聽聽聽聽聽聽聽 Reconcile PCard and travel expenses monthly.
路聽聽聽聽聽聽聽聽 Invoice vendors for material sales and matchreimbursements to payments.
路聽聽聽聽聽聽聽聽 Maintain files for plant and reimbursementshippers.
路聽聽聽聽聽聽聽聽 Complete monthly Standard Hours Report anddistribute to finance leadership.
路聽聽聽聽聽聽聽聽 Procurement & Inventory
路聽聽聽聽聽聽聽聽 Create and manage annual purchase orders forvendor accounts.
路聽聽聽聽聽聽聽聽 Assist with physical inventory preparation,including supplies, food orders, and logistics.
路聽聽聽聽聽聽聽聽 Coordinate with IT, payroll, and facilitiesfor inventory setup.
Badge & Access System Management
路聽聽聽聽聽聽聽聽 Order badge supplies and maintain systemaccuracy.
路聽聽聽聽聽聽聽聽 Create badges for new hires and conductquarterly audits.
路聽聽聽聽聽聽聽聽 Collaborate with building services andsecurity personnel.
Office & Staff Support
路聽聽聽聽聽聽聽聽 Maintain calendars for staff visits andmeetings.
路聽聽聽聽聽聽聽聽 Reserve and set up conference rooms andoffsite events.
路聽聽聽聽聽聽聽聽 Order food, office supplies, birthday cakes,and wind chimes for staff.
路聽聽聽聽聽聽聽聽 Organize and support employee meetings andcelebrations.
Employee Engagement & Events
路聽聽聽聽聽聽聽聽 Plan and execute large-scale meals forMemorial Day, Thanksgiving, and Christmas.
路聽聽聽聽聽聽聽聽 Coordinate with DEI team for events anddecorations.
路聽聽聽聽聽聽聽聽 Manage employee giveaways and seasonal treats(e.g., popsicles during hot weather).
路聽聽聽聽聽聽聽聽 Organize Santa events, including crafts,food, and d茅cor.
Facilities & Vendor Coordination
路聽聽聽聽聽聽聽聽 Liaise with vendors for cleaning,maintenance, and catering services.
路聽聽聽聽聽聽聽聽 Maintain drink closets, badge rooms, and lost& found.
路聽聽聽聽聽聽聽聽 File work orders and ensure cleanliness ofshared spaces.
Miscellaneous Duties
路聽聽聽聽聽聽聽聽 Sort and distribute mail.
路聽聽聽聽聽聽聽聽 Set up guest Wi-Fi access.
路聽聽聽聽聽聽聽聽 Support strike planning logistics.
路聽聽聽聽聽聽聽聽 Assist with high-end visitor tours andhospitality.
路聽聽聽聽聽聽聽聽 Respond to power outages and seasonalwildlife management.
Skills & Qualifications:
路聽聽聽聽聽聽聽聽 Strong organizational and multitaskingabilities.
路聽聽聽聽聽聽聽聽 Experience in finance operations and vendor management.
路聽聽聽聽聽聽聽聽 Proficiency in Microsoft Office and internalsystems.
路聽聽聽聽聽聽聽聽 Excellent communication and interpersonalskills.
- Ability to coordinate large-scale events and managelogistics.
Requirements
Skills & Qualifications:
路聽聽聽聽聽聽聽聽 Strong organizational and multitaskingabilities.
路聽聽聽聽聽聽聽聽 Experience in finance operations and vendor management.
路聽聽聽聽聽聽聽聽 Proficiency in Microsoft Office and internalsystems.
路聽聽聽聽聽聽聽聽 Excellent communication and interpersonalskills.
- Ability to coordinate large-scale events and managelogistics.
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