Dental Storeroom Coordinator

Daily Operations

• Manage the School of Dentistry storeroom inventory, including receiving, storing, organizing, and distributing dental equipment, materials, and supplies.
• Coordinate the receiving and delivery of dental equipment, materials, and supplies to departments and clinical areas.
• Count, inspect, verify incoming orders against requisitions, purchase orders, packing slips, and invoices to ensure accuracy.
• Maintain accurate inventory records and ensure inventory levels adequately support clinical and academic operations.
• Perform walk-throughs, observations, and monitoring of departments responsible for clinic supplies and inventory.
• Communicate regularly with Deans, Department Chairs, Administrative Assistants, faculty, staff, and vendor representatives regarding inventory needs and supply availability.
• Monitor compliance with institutional policies, procedures, inventory standards, and applicable regulations.
• Promote effective communication with employees to support efficient inventory management and continuous process improvement.
• Develop, implement, and continuously improve inventory management procedures for the School of Dentistry.
• Provide operational coverage for departments as needed to ensure continuity of services.
• Support College, School of Dentistry, and community events as assigned.
• Maintain an organized, clean, and safe storeroom environment.
• Perform other duties as assigned and deemed necessary to support departmental and institutional goals.

Required Skills

• Knowledge of inventory management principles and stock distribution procedures.
• Familiarity with invoices, purchase orders, requisitions, packing slips, and receiving documentation.
• Ability to read and interpret requisitions and accurately fulfill supply orders.
• Knowledge of purchasing, receiving, inventory control, and distribution procedures.
• Ability to accurately enter, maintain, and retrieve information using computerized inventory management and purchasing systems.
• Strong organizational skills with excellent attention to detail.
• Ability to prioritize work, manage multiple tasks, and meet deadlines.
• Effective verbal and written communication skills.
• Ability to establish and maintain positive working relationships with faculty, staff, students, vendors.
• Ability to work collaboratively and cohesively with coworkers across multiple departments.
• Demonstrated professionalism, integrity, dependability, and accountability.
• Strong customer service skills with a respectful, service-oriented, and approachable demeanor.

Preferred Skills

• Experience with inventory management.
• Knowledge of dental equipment, instruments, materials, and clinical supplies.
• Experience using computerized inventory management and purchasing systems.
• Experience coordinating vendor relationships and procurement activities.

Required Education and Experience

• High School Diploma or GED.
• Minimum of one (1) year of related work experience in inventory management, logistics management, receiving, purchasing, storeroom operations, or supply distribution.

Preferred Education and Experience

• Additional education in business, supply chain management, healthcare administration, or a related field.
• Experience in purchasing, receiving, inventory management, or dental/healthcare supply operations.
• Previous experience in a dental school, dental practice, healthcare, or higher education environment.

Preferred Licensure, Certification or Registration

• Certification in inventory management, supply chain management, purchasing, or a related field is preferred.