Group Administrative Assistant (Space Tactics and Test Group)

Job Description

We are seeking an enthusiastic professional to join the Group. The candidate should be team oriented and possess strong communication skills. The ideal candidate will be a professional and engaging contributor to the Group office team and be able to work both cooperatively and independently, set priorities, demonstrate strong organizational skills and manage multiple concurrent tasks accurately and reliably. An ability to work successfully with others is essential, as is the ability to work in a fast-paced, multi-faceted Group Office.

The successful candidate will play a crucial role in the daily operations of the group, requiring proactive problem-solving skills to ensure seamless functionality. This position will provide administrative support to the Group Leaders with the primary responsibility to manage multiple complex schedules/calendars and coordinate meetings. In addition, this role will include responsibilities that encompass a variety of administrative tasks
essential to the Group’s efficiency. 

The day-to-day responsibilities include a variety of administrative duties such as answering phones & email, maintaining electronic calendars, coordinating meetings, escorting visitors, requesting site access for foreign visitors, processing a variety of Laboratory forms, issuing shopping carts, resolve issues that arise throughout the procurement process, entering travel for staff and leadership, maintaining supplies, filing both paper and electronic information, and sending & receiving packages. In performing these tasks, the Group Administrative Assistant will work closely with the Group Business Manager.

Group Administrative Assistant Responsibilities:

• Input timesheets
• Entering bid invitations
• Planning group events
• Facilitating release reviews
• Planning workshops and conferences
• Coordination of personnel and/or property moves
• Collaboration with facilities on space planning for the group
• Scheduling periodic staff performance appraisal meetings

Requirements

• High School diploma, post high school education preferred
• At least 5 years of directly related administrative experience.
• Post high-school education will count toward experience.
• Proficiency in Microsoft Office (MS Word, Excel. PowerPoint, Outlook)
• Ability to prioritize day to day with tasks that evolve rapidly
• Ability to work independently, cooperatively, and effectively in a team environment
• Ability to perform administrative tasks in a dynamic environment, managing multiple assignments and prioritizing workflow with minimal supervision.
• Excellent written and oral communication skills are essential
• Familiarity with DoD requirements highly desirable