Payroll Coordinator / AP (32818)

Job DetailsJob Location: Long Beach, CA 90804Position Type: Full TimeSalary Range: $22.00 - $25.00 HourlyJob Shift: AnyPosition Summary The Payroll Coordinator / Accounts Payable Specialist is responsible for accurately processing payroll and managing accounts payable functions for a skilled nursing facility. This role ensures compliance with federal, state, and healthcare-specific regulations while supporting smooth financial operations and timely vendor and employee payments. Essential Duties & Responsibilities Payroll Coordination Process bi-weekly or semi-monthly payroll for facility employees, including hourly, salaried, and PRN staff Collect, review, and verify timekeeping records, shift differentials, overtime, and PTO Ensure compliance with wage and hour laws, union contracts (if applicable), and facility policies Maintain employee payroll records, including new hires, terminations, pay rate changes, and deductions Coordinate payroll tax filings, garnishments, benefits deductions, and retirement contributions Respond to employee payroll inquiries and resolve discrepancies promptly Prepare payroll reports for management, audits, and regulatory review Work closely with HR on onboarding, benefits, and compliance documentation Accounts Payable Process vendor invoices accurately and timely, ensuring proper approvals and coding Match invoices with purchase orders and receiving documentation Maintain vendor files, W-9s, and ensure 1099 compliance Prepare and process weekly or monthly check runs and electronic payments Reconcile accounts payable sub-ledger to general ledger Respond to vendor inquiries and resolve billing discrepancies Assist with month-end close related to AP and accrued expenses Compliance & Facility Support Maintain confidentiality of payroll, employee, and financial information in accordance with HIPAA and company policies Support audits, surveys, and regulatory reviews (state, federal, Medicare/Medicaid) Assist the Business Office Manager with budgeting, reporting, and special projects as needed Follow internal controls and accounting procedures specific to long-term care operations QualificationsQualifications & Requirements Minimum 2–3 years of payroll and/or accounts payable experience (healthcare or SNF experience strongly preferred) Knowledge of labor laws, payroll taxes, and healthcare payroll practices Experience with payroll and accounting software  Strong attention to detail and accuracy Ability to handle sensitive information with discretion Excellent organizational, communication, and time-management skills