Surgery Center Coordinator (Admissions Clerk)

Job Details: Job Location: Long Beach - Long Beach, CA, Salary Range: $23.00 - $25.00Hourly, Purpose: To coordinate all aspects of scheduling surgical procedures and to assist in the daily operation of the facility activities in accordance with Federal, State and surgery center policies and procedures. Assists with scheduling/reception activities and promotes communication throughout the facility. Performs clerical and reception duties.Job Duties and Responsibilities: Prepares, organizes, and retains patient surgery charts in accordance with practice retention periods – notifies the Medical Records Coordinator when records are ready to be destroyed Prepares surgical charts for pre-op by entering patient data such as name, procedure, date of procedure, etc. on surgical forms to provide to the nursing/surgical staff Pulls pre-op, YAG, and IOL charts 2 days before the appointment to verify its readiness Assembles medical records, including IOL calc sheet, in the surgery chart into a standard order after pre-op Prepares surgery ID wristbands, checks patient temperature at check-in and puts surgery charts in appointment order one day before surgery Retrieves post-op surgery charts and routes the chart to the appropriate office Logs the charts and other documents that are sent between offices Pulls the patients’ op report and scans it into the patient’s electronic medical record. Once scanned, files the op report in the surgery file and arranges the records into its final order Scans surgery charts, reviews the scan for completeness, and uploads the file into the applicable computer drive - files the chart into the appropriate cabinet once scanned Prepares and maintains an inventory of blank surgery charts for new surgical patients with required forms and documents inside by printing and/or scanning original copies Retrieves patient medical records for physicians, nurses, and/or other authorized employees Performs various administrative duties such as scanning, copying, answering telephones, faxing, sorting, etc. Follows applicable policies and procedures and takes precautions to establish a safe work environment Maintains strict patient protocols in accordance with practice policies/ HIPAA requirements Performs all duties to SoCal Eye’s Service Standards of Excellence and Teamwork Performs other duties as assigned, may work overtime as neededQualifications: Requirements: Education: High School diploma or equivalent; Bachelor’s degree preferred Experience: At least two + years-experience working at a medical office; ophthalmology or optometry clinic or Ambulatory Surgery Center preferred Familiarity with medical and ophthalmic terminology required Familiar with Microsoft Applications and practice management systems required;  Compulink knowledge a plus Language: English required, bilingual preferred, Spanish a plus License/Certification: None Office work. Must be able to sit for up to 8 hours, frequently reach with hands and arms, and repeat the same movements. Occasional standing, walking, and lifting to 20 lbs.