Administrative and Operational Bachelor's Intern

Under supervision assists in the provision of information, maintenance of databases, report production and routine data analysis. Work is reviewed for completeness, accuracy and soundness.

'-Eagerness to learn and adapt to new tasks.
-Proactive attitude with the ability to take initiative and problem-solve.
-Strong organizational and time-management skills.
-Clear written and verbal communication.
-Strong computer literacy (Microsoft Office or similar tools).
-Attention to detail and ability to maintain confidentiality.
-Ability to work both independently and collaboratively.
-Professionalism and strong interpersonal skills.

Project Description:

The intern will assist with administrative and operational tasks that support the residency program. Key projects include:

-Organizing and maintaining resident schedules, evaluations, and program documentation.
-Assisting with onboarding activities for new residents and faculty.
-Supporting event planning for educational conferences, workshops, and wellness activities.
-Updating and managing program databases and digital files.
-Assisting with communication efforts, including newsletters and email correspondence.
-Participating in quality improvement initiatives and special projects as assigned.

These projects will provide exposure to graduate medical education operations and healthcare administration.

Essential Responsibilities:

Examples of project support include: Collects, prepares and tracks reports and summaries such as: budget to actual expenditures, production statistics, and utilization of services and statistical records of performance. Performs a variety of data collection and analysis assignments. Prepares ad hoc data requests as directed. Prepares and/or formats graphs, spreadsheets and reports by utilizing office software. May be asked to maintain databases on a regular basis by entering data and preparing data extracts. May extract information from different sources to compile data. Executes existing queries for established reports.  Schedules conference calls and meetings. Contributes to the development of presentations materials. Provides administrative and project support as assigned such as copying, filing, entering and extracting data. Engages in and supports project work.  Kaiser Permanente conducts compensation reviews of positions on a routine basis. At any time, Kaiser Permanente reserves the right to re-evaluate and change job descriptions, or to change such positions from salaried to hourly pay status. Such changes are generally implemented only after notice is given to affected employees.

• N/A

• Current enrollment in an accredited college or university program Or recent graduate.

• N/A

• Excellent written and oral communication skills.
• Proficiency with Microsoft Office Suite - excel, word, access and PowerPoint.
• Proficient with a variety of software applications.
• Must be able to work in a Labor/Management Partnership environment.

• Knowledge of Access and database experience desirable.
• Prior office experience also desirable.