Billing & Accounting Coordinator

On-site, Monday–Thursday: 7:45 AM–5:00 PM | Friday: 8:00AM–2:00 PM

Cornerstone Audiology is seeking a highly organized,detail-oriented Billing & Accounting Coordinator to support thefinancial and administrative operations of the practice.

This is an on-site position responsible for keeping revenuerecords, accounts receivable, payments, invoices, patient accounts, and otherfinancial processes accurate and organized. Insurance billing and claimsprocessing are being transitioned to an outside billing company, and thisposition will serve as an internal point of contact to help coordinatebilling-related matters and ensure outstanding items are addressed.

The person hired for this role will receive hands-on trainingin Cornerstone Audiology’s existing financial and billing processes to supporta smooth transition.

The ideal candidate enjoys working with numbers, catchesdiscrepancies, follows through, and takes ownership of making sure things arecompleted accurately and on time.  Thiscandidate will work closely with a tight-knit team, attending regular meetingsand collaborating with other high performers to provide the most exceptionalpatient care and maximize profitability of the business.

About CornerstoneAudiology:

At Cornerstone Audiology, we believe the best patient carestarts with a great team. Our culture is built around four core values: Genuine,Generous, Fun, and Diligent. We work hard, take ownership of our roles,support one another, and genuinely enjoy the people we work with. We’repassionate about serving our patients and our West Texas community withexcellence, while creating a workplace where people feel valued, encouraged,and proud of the work they do.

KeyResponsibilities

• Complete daily revenuereconciliation
  
• Scan and process electronic checkdeposits
  
• Process patient and insurancerefunds as needed
  
• Maintain and reconcile petty cashand prepare bank deposits
  
• Reconcile hearing aid units withrecorded sales
  
• Reconcile monthly direct depositsusing reports provided by Anchor Financial Services
  
• Prepare monthly accountsreceivable reports
  
• Report monthly revenue collectedand sales figures for payroll purposes
  
• Maintain and update the practice’srevenue tracking board and provide reports during team meetings
  

• Serve as an internal point ofcontact for the outside billing company
  
• Monitor billing activity andfollow up on outstanding items or discrepancies
  
• Generate and send patientstatements
  
• Assist with patient accountquestions and coordinate with the billing company when necessary
  
• Monitor accounts receivable andidentify items requiring follow-up
  

• Create payment schedules for in-housemonthly hearing aid service plans.
  
• Monitor recurring payments forthese plans and update payment information when cards expire or decline
  
• Maintain spreadsheets tracking profitabilityof hearing aid service plans and manufacturer repairs
  

• Reconcile manufacturer invoicesand monthly statements
  
• Coordinate payment of manufacturerinvoices
  
• Prepare manufacturer invoicebreakdowns for Anchor Financial Services
  
• Research and resolve invoicediscrepancies
  
• Process and track practice bills
  

• Open, sort, and distributeincoming mail
  
• Assist with schedule blocking andadjustments
  
• Maintain accurate spreadsheets,reports, and financial documentation
  
• Communicate with the outsidebilling company, manufacturers, financial partners, and internal team toresolve outstanding issues
  
• Fill in as needed in other roleswithin the business during absences of other team members
  

Requirements

• Previous experience in bookkeeping, accounts payable/receivable, insurance billing, patient accounts, financial administration, or a related role
  
• Healthcare or medical practice experience preferred
  
• Strong numerical aptitude with proficiency in spreadsheets, financial records, and basic reconciliation
  
• Exceptional attention to detail and accuracy
  
• Strong organizational and time-management skills with the ability to manage multiple priorities and deadlines
  
• Ability to identify discrepancies, research issues, and follow through to resolution
  
• Strong written and verbal communication skills with the ability to interact professionally with patients, vendors, billing partners, and internal team members
  
• Ability to handle confidential financial and patient information with discretion
  
• Self-motivated and dependable, with the ability to work independently and take ownership of assigned responsibilities
  

Benefits

• 2 weeks of paid time off
  
• 13 paid holidays per year
  
• Health insurance
  
• 401(k) upon eligibility
  
• 40 hour/week schedule ending at 2:00 every Friday