Accounts Receivable

Accounts Receivable Clerk – Trucking & Logistics

Job Type: Full-time
Compensation: Pay based on experience (Competitive)
Benefits: Comprehensive benefits package included

Job Summary
We are seeking a detail-oriented Accounts Receivable (AR) Clerk with strong computer skills to manage our specialized trucking and freight billing operations. In this role, you will be responsible for invoicing multiple billing models (Flat Rate, Per Mile, Ton/CWT, and Extras) and maintaining our aging portfolio to ensure timely cash flow.

Key Responsibilities

• Manage Multi-Type Billings: Process and generate accurate invoices for various freight arrangements, including Linehaul Flat Rates, Mileage runs, Ton/CWT agreements, and Extras (Detention, Fuel Surcharges, Tarping, Layovers).
• Track Invoices & Aging: Monitor outstanding accounts, manage days past due, and actively follow up on aging buckets (31-60, 61-90, 90+ days).
• Maintain Digital Records: Utilize spreadsheet filters, sorting, and data-entry practices to keep the AR ledger flawless and up to date.
• Resolve Payment Discrepancies: Communicate professionally with brokers, shippers, and customers to reconcile short-pays or billing disputes.

Required Qualifications & Experience

• Computer Proficiency: Strong foundational experience with tech and software. You must be highly comfortable navigating computers and managing digital records.
• Spreadsheet Literacy: Solid knowledge of Google Sheets or MS Excel, including how to filter data, sort lists, and interpret basic formula structures.
• Trucking Industry Knowledge (Preferred): Familiarity with standard trucking documentation (Bill of Lading, Proof of Delivery, Rate Confirmations) and factoring workflows is a major plus.
• Detail-Oriented: Exceptional accuracy in data entry to handle complex, multi-layered freight rate sheets.
• Phone Management: Answer incoming phone calls professionally, routing customer and broker inquiries to the correct department and answering direct billing questions.
• Interoffice Communication: Collaborate directly with dispatchers, driver managers, and management to resolve load discrepancies, missing paperwork, or rate changes quickly.