Asset Management Coordinator

Responsibilities:

Facilities & Maintenance Coordination

• Coordinate day-to-day facility maintenance, repairs, and service needs for buildings, offices, restrooms, common areas, and company property.
  

• Receive, prioritize, and track maintenance requests and work orders through completion.
  

• Coordinate preventive and corrective maintenance activities with internal maintenance personnel and external service providers.
  

• Monitor outstanding facility issues and escalate significant or recurring concerns 
  

Property Inspection & Condition Monitoring

• Conduct routine inspections of buildings, property, and facility assets to identify damage, deterioration, maintenance needs, and potential safety concerns.
  

• Document identified deficiencies and initiate appropriate maintenance or service requests.
  

• Track corrective actions and verify completion of repairs and services.
  

• Maintain inspection and facility condition records to support ongoing maintenance planning.
  

Grounds, Landscaping & Exterior Areas

• Coordinate the upkeep of landscaping, parking areas, sidewalks, fencing, signage, exterior lighting, drainage areas, and other exterior property.
  

• Monitor grounds and exterior conditions and coordinate required maintenance or corrective action.
  

• Coordinate landscaping, pest control, exterior cleaning, and other contracted property services.
  

• Help ensure exterior areas remain safe, clean, functional, and professionally maintained.
  

Restrooms, Offices & Common Areas

• Monitor the condition, cleanliness, functionality, and appearance of offices, restrooms, conference rooms, break areas, and common spaces.
  

• Coordinate repairs, cleaning, replenishment, and other facility services as needed.
  

• Monitor facility and janitorial supply levels and coordinate replenishment.
  

• Support office moves, workspace changes, furniture installation, and facility setups.
  

Procurement of Office & Facility Materials

• Coordinate purchasing of facility supplies, maintenance materials, janitorial products, fixtures, and other Asset & Infrastructure needs.
  

• Obtain quotes, prepare purchase requests, track orders, and assist with resolving purchasing or delivery discrepancies.
  

• Maintain appropriate inventory levels for commonly used facility supplies and materials.
  

• Maintain organized purchasing, warranty, and service documentation.
  

Vendor & Contractor Coordination

• Coordinate scheduling, site access, and work requirements for facility vendors, contractors, and service providers.
  

• Monitor service completion and contractor performance and communicate concerns as appropriate.
  

• Maintain vendor quotes, service records, warranties, invoices, and related documentation.
  

• Assist with identifying and coordinating new service providers when needed.
  

Asset & Infrastructure Support

• Maintain accurate records for assigned facility assets, equipment, furniture, fixtures, warranties, and service histories.
  

• Assist with asset identification, tagging, tracking, transfers, and disposition.
  

• Support facility improvement and infrastructure projects through scheduling, procurement, vendor coordination, and documentation.
  

• Prepare basic reports on work orders, facility conditions, asset status, maintenance activities, and related expenditures.
  

Qualifications:

• Experience: 2–4 years of experience in facilities coordination, property management, maintenance coordination, operations, procurement, asset management, or a related field.
  

• Experience coordinating contractors, vendors, maintenance personnel, or service providers. 
  

• Experience with purchasing, work orders, maintenance records, or facility inspections is preferred.
  

• Valid driver’s license may be required depending on company operational needs.
  

• Education:  High school diploma or equivalent required. Associate or Bachelor’s degree in Facilities Management, Business Administration, Operations, Asset Management, Engineering, Construction Management, or a related field is preferred.
  

Knowledge, Skills & Abilities

• Basic knowledge of building and facility maintenance. 
  

• Understanding of preventive and corrective maintenance principles. 
  

• Ability to identify common facility deficiencies and signs of wear and deterioration. 
  

• Basic understanding of plumbing, electrical, HVAC, lighting, flooring, doors, fixtures, landscaping, and general building systems. 
  

• Knowledge of purchasing and vendor-management processes. 
  

• Proficiency with Microsoft Office, particularly Excel, Outlook, and Word.
  

• Ability to use maintenance, work order, inventory, procurement, or asset-management systems. 
  

• Strong organizational and recordkeeping skills. 
  

• Ability to prepare basic reports and maintain accurate documentation.