Assistant Director of Online Admission

Job Details: Job Location: McMinnville Campus - McMinnville, OR, Position Type: Full-Time, Education Level: Bachelor's Degree, Salary Range: $0.01 - $0.01Salary/year, Travel Percentage: Up to 25%, Job Shift: Day, Job Category: Admissions, Assistant Director of Online Admission and Learner PathwaysDepartment: AdmissionReports to: Director of AdmissionPosition Type:  Exempt, Staff position Join Our Team at Linfield University!Linfield University is seeking a collaborative, innovative, and student-centered professional to serve as the Strengthening Institutions Program (SIP) Grant Assistant Director of Online Admission and Learner Pathways. This position plays a key role in expanding access to higher education by developing recruitment strategies, strengthening enrollment pathways, and supporting prospective students pursuing online undergraduate, graduate, and education programs.The ideal candidate is a relationship-builder who is passionate about helping adult learners achieve their educational and professional goals. This individual will work closely with colleagues across the university to create a welcoming, seamless enrollment experience while supporting Linfield's commitment to academic excellence, innovation, and lifelong learning.Position SummaryReporting to the Director of Admission, the Assistant Director of Online Admission and Learner Pathways develops and implements comprehensive recruitment, marketing, and enrollment strategies designed to attract and enroll students in Linfield University's online programs.This position collaborates with Admission leadership, academic deans, the Director of Lifelong Learning, and other campus partners to identify new student markets, strengthen recruitment initiatives, and develop effective enrollment processes. The Assistant Director also works closely with colleagues responsible for transfer recruitment, marketing, and admission operations to coordinate digital marketing campaigns, publications, communication strategies, and student outreach.A central responsibility of this position is supporting prospective online students throughout their enrollment journey, from initial inquiry and prerequisite advising through conditional admission, formal admission, enrollment, and initial course registration. The Assistant Director helps ensure that students receive timely, personalized guidance while working with university partners to improve processes and remove barriers to enrollment.Through strategic collaboration with academic departments, community colleges, employers, and university offices, this position contributes to the growth and success of Linfield's online and continuing education programs, including initiatives supported by the Strengthening Institutions Program grant.Key ResponsibilitiesRecruitment, Admission, and Enrollment Develop and implement an annual recruitment, marketing, and enrollment plan, under the guidance of the Director of Admission, to achieve enrollment goals for Linfield's online programs. Coordinate recruitment initiatives and admission activities designed to attract undergraduate transfer students, graduate students, adult learners, and other prospective online students. Guide prospective students through the enrollment process, including initial inquiries, pre-admission and prerequisite advising, conditional admission, application review, formal admission, and initial course registration. Conduct individual advising appointments, virtual and in-person presentations, information sessions, and other recruitment activities to promote Linfield's online programs. Participate in recruitment travel, transfer fairs, employment fairs, community outreach, and other events to connect with prospective students. Collaborate with Admission leadership to develop and improve internal systems, workflows, and processes that increase operational efficiency and support enrollment goals. Partner with the Director of Lifelong Learning, academic departments, advising, Financial Aid, the Registrar's Office, Information Technology, Student Accounts, and other campus offices to provide coordinated student support. Build and maintain relationships with community colleges, employers, and community organizations to expand recruitment opportunities, strengthen transfer pathways, and support educational partnerships. Work collaboratively with academic deans and university leadership to identify emerging student markets and support recruitment strategies for new and expanding online programs. Communications and Marketing Collaborate with the Director of Admission and the Associate Director of Admission, Transfer Recruitment and Project Management, to plan and coordinate marketing publications, advertising campaigns, and promotional materials for online programs. Assist in developing and implementing a comprehensive digital marketing strategy that supports recruitment and enrollment goals across all online programs. Coordinate marketing and advertising campaign calendars with Admission leadership to ensure timely and effective outreach. Develop written and electronic recruitment communication plans that engage prospective students throughout the admission and enrollment process. Partner with the Senior Associate Director of Admission and the Associate Director of Admission/Operations to establish communication timelines, automated outreach campaigns, and data-driven recruitment strategies. Support the development and implementation of database-driven communications that improve prospective student engagement and enrollment outcomes. Coordinate print and electronic communications, including working with external mailing vendors when appropriate. Maintain accurate, current, and engaging content on Online and Continuing Education webpages and SharePoint Central pages. Evaluate recruitment communications and marketing efforts to identify opportunities for improvement and increased effectiveness. Collaboration, Partnerships, and Program Support Maintain regular communication and collaboration with the Director of Lifelong Learning and academic deans overseeing online programs to ensure alignment between recruitment strategies and academic program priorities. Establish and maintain positive, productive working relationships with faculty, academic departments, administrative offices, and university leadership. Collaborate with campus partners to identify opportunities to improve the online student experience and streamline enrollment processes. Support the development of community college and employer partnerships that expand educational access and create pathways for adult and working learners. Participate in professional development opportunities, training seminars, and conferences as appropriate to departmental priorities and available resources. Apply relevant professional development insights and emerging best practices to improve recruitment, admission, and enrollment procedures. Contribute to departmental initiatives and projects supporting institutional enrollment priorities and the objectives of the Strengthening Institutions Program grant. Perform other duties as assigned. Minimum QualificationsEducation and Experience Bachelor's degree and a minimum of five years of relevant experience in marketing, including social media, student recruitment, and supervision; or an equivalent combination of education and experience demonstrating the knowledge, skills, and abilities necessary for success in the position. Experience recruiting, advising, or supporting adult learners and nontraditional students. Familiarity with undergraduate transfer, graduate, and online student populations and enrollment markets. Familiarity with Oregon teacher licensure requirements and educational pathways. Knowledge, Skills, and Abilities Demonstrated ability to collaborate effectively with colleagues across departments to achieve shared institutional goals. Strong customer service, interpersonal, verbal, and written communication skills, including experience delivering presentations to groups and individuals. Ability to effectively communicate the value of a liberal arts education and the distinctive opportunities available at Linfield University. Demonstrated ability to work effectively with individuals from diverse backgrounds, cultures, and experiences. Strong organizational, time management, and recordkeeping skills, with excellent attention to detail. Ability to manage multiple priorities, work independently, and contribute effectively within a collaborative team environment. Sound judgment, problem-solving, and negotiation skills, with the ability to navigate complex situations professionally. Ability to handle sensitive information with discretion and maintain confidentiality. Proficiency with Microsoft Word, Excel, and student information systems such as Ellucian Colleague or comparable software applications. Ability and willingness to travel for recruitment activities, professional development, and university-related events. Valid driver's license and good driving record. Position Details and Grant FundingThis is a full-time, exempt, grant-funded staff position supported by external funding through the Strengthening Institutions Program (SIP).The current grant funding period is scheduled to end on September 30, 2031.Employment in this position is contingent upon the continued availability of grant funding, including any required grant renewals. Continued employment beyond the current funding period is not guaranteed. Linfield University reserves the right to modify or eliminate this position if grant funding is reduced, discontinued, or otherwise becomes unavailable for any reason.The position may require occasional travel, evening or weekend commitments, and participation in university recruitment events or professional development activities.Why Join Linfield University?At Linfield University, education is about creating opportunities, building connections, and empowering students to achieve their goals. As part of the Admission team, you will play an important role in expanding access to Linfield's academic programs and helping online and adult learners navigate their educational journeys. You'll join a collaborative university community that values innovation, student success, lifelong learning, and the transformative power of higher education.About Linfield UniversityFounded in 1858, Linfield University is an independent, comprehensive institution of higher education with a strong commitment to academic excellence, personalized learning, and community engagement. With campuses in McMinnville and Portland, Oregon, as well as online programs, Linfield combines the intellectual challenge of a liberal arts education with practical learning experiences that prepare students for meaningful careers and lives of purpose.Linfield University is accredited by the Northwest Commission on Colleges and Universities (NWCCU).How to ApplyInterested candidates are encouraged to submit an application through Linfield University's online employment portal.Application materials should include: A current resume or curriculum vitae. A cover letter describing relevant experience, qualifications, and interest in the position. Additional materials or professional references as requested during the application process. Linfield University is committed to fostering a welcoming and inclusive learning and working environment. We encourage applications from individuals whose backgrounds, experiences, and perspectives will contribute to our university community.Qualifications: