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The Tufts Department of Biology in the School or Arts and Sciences is dedicated to providing for our students a unified and comprehensive view of biological processes and opportunities for undergraduates and graduates to actively participate in cutting-edge biological research in molecular biology, cell biology, genetics, physiology, plant ecology, animal behavior, and conservation biology. The Department of Biology maintains an active research and teaching program on the Medford campus and in various field locales, and trains and advises graduate and undergraduate students as well as post-doctoral fellows.
What You'll Do
The Senior Administrative Coordinator will assist with budget management and reporting, coordinate undergraduate and graduate programs, and assist with development and implementation of projects including newsletters, curriculum reviews, fundraising efforts and department events. Will also assist in managing staff training, time off requests and coordinating coverage for department.
- Serves as highly visible resource for internal and external constituents; provides input to develop and communicate department policies and procedures; resolves escalated problems and concerns. Briefs managers on matters needing attention and takes initiative to communicate on their behalf. Requests updates to website and social media channels and may recommend content and design elements. May partner/liaise with marketing and communications team on communications projects and materials.
- Drafts and edits complex and confidential documents, correspondence, reports and spreadsheets. Prepares briefings and materials for presentations. Attends meetings, prepares agendas and minutes and tracks or researches action items.
- Independently uses judgement to coordinate and prioritize multiple/complex calendars. Coordinates large, recurring meetings and logistics both on and off-site, that may include external groups/constituents.
- Plays lead role in overseeing daily operations of department(s) or business unit(s). Evaluates workflow, productivity and customer service and deploys staff where needed. Oversees and evaluates services from university departments to ensure technology, facilities, procurement and other needs are met. Works with managers on strategic planning for needed resources.
- Participates in design and oversees maintenance of confidential databases and file systems. May provide input for updates to systems. Manipulates and audits data or gathers data from other sources to produce regular or ad-hoc reports for analysis.
- Leads planning and delegates logistics for projects and major, highly visible events. Reviews/recommends marketing and publicity, communicates with speakers and recommends selection and plans for venue. Tracks and communicates project timelines and deliverables. Monitors and tracks expenditures, researches and resolves more complex problems. Prepares reports and assigned projections and works with department/unit leadership on financial planning. May partner and assists with grants and contracts management.
- Participates in hiring, on-boarding and off-boarding of support staff; hires, trains and evaluates students and temporary help. Provides direction and feedback on work performance and input into performance reviews and development opportunities for staff. Coordinates human resources and payroll transactions. May supervise a support staff position.
- Performs other duties as needed.
What We're Looking For
Basic Requirements:
Knowledge and experience typically acquired by:
Knowledge and experience typically acquired by:
- High School /GED
- College degree may serve as a substitute for some years of experience
- 7+ years
- Experience coordinating financial transactions and working with restricted funding sources
- Advanced knowledge of all features of Microsoft office suite.
- Advanced organizational, interpersonal and leadership skills.
Pay Range
Minimum $30.65, Midpoint $36.40, Maximum $42.30
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Salary is based on related experience, expertise, and internal equity; generally, new hires can expect pay between the minimum and midpoint of the range.
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