Coordinator, Vehicles

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What we offer:

At Magna, you can expect an engaging and dynamic environment where you can help to develop industry-leading automotive technologies. We invest in our employees, providing them with the support and resources they need to succeed. As a member of our global team, you can expect exciting, varied responsibilities as well as a wide range of development prospects. Because we believe that your career path should be as unique as you are.

Group Summary:

In this role, you will be responsible for the comprehensive planning and operational execution for inbound and outbound material logistics. Your tasks will span strategic planning, daily operations, and cross-functional coordination to ensure efficient and cost-effective transport flows.

• Planning and ensuring production supply for all deliveries as well as coordination with external service providers 

• Operational handling and monitoring of inbound and outbound material transports for all programs 

• Optimization of operational execution and transport cost efficiency through dashboard evaluations and continuous process improvement 

• Ensuring on-time transport execution and strategic planning in both inbound and outbound logistics 

• Verification of invoices from various transport service providers 

• Issuance of credit notes to transport service providers 

• Freight cost savings for MS Mesa 

• Creation of claims and forwarding of costs to transport service providers 

• Key user for MAGNA Transport Management System 

• Plan and coordinate material deliveries including special transport requirements 

• Analyze material data to support transport scheduling, time budget calculations, and corrective actions 

• Monitor and manage daily transport operations, ensuring alignment with service providers and internal stakeholders 

• Create and revise operational standards and work instructions to support process consistency and continuous improvement 

• Act as a key interface between transport service providers, internal departments, and OEM partners 

• Support the planning and integration of new logistics projects and ensure seamless operational transitions 

• Assessment of current processes and identification of improvement opportunities 

• Implementation of dashboard-based performance targets and continuous updates 

• Coordination with 4PL (Fourth-Party Logistics Provider) on guideline reviews, tool evaluation, and SharePoint data usage 

• Training and quality control of new logistics service providers (LSPs) 

• Cost monitoring and data preparation for billing and freight controlling 

• Monthly invoicing of material services and variance analysis (planned vs. actual costs) 

• Create and manage EMS tickets to document and track transport-related issues 

• Conduct daily track & trace activities and provide regular updates through emails, reports, and stakeholder communication 

• Plan and deploy expedited transports for materials 

• Participate in regular coordination meetings with LSPs and 4PL (Fourth-Party Logistics Provider) to drive process optimization 

• Handle operational disruptions and changes (e.g., weather impacts, production fluctuations, process adjustments) through proactive issue resolution 

• Coordinate and execute daily transport operations in collaboration with logistics service providers (LSPs), 4PL (Fourth-Party Logistics Provider), and internal stakeholders 

• Ensure alignment of transport planning with Material Control (MC), 4PL (Fourth-Party Logistics Provider), and LSPs 

• Monitor transport processes to ensure compliance with established procedures and initiate corrective actions when needed 

• Operational transport execution 

• Coordination of transport planning with MC and 4PL (Fourth-Party Logistics Provider) 

• Monitoring compliance with established processes 

• Ongoing communication and updates via emails and reports 

• Identification of improvement potential and support in transport-related matters 

• Daily review of delivery monitoring and data provision 

• Data cleansing in case of errors in the tracking system, including corrective actions 

• Content-based and tariff-based verification of freight forwarder invoices 

• Review of freight charges, delivery terms, and compliance with routing orders 

• Business unit-specific allocation of incurred freight costs 

• Cause-based assignment of freight costs (e.g. to business units, projects, etc.) 

• Coordination with freight forwarders and training on Magna-compliant invoicing 

• Content-based and tariff-based verification of freight forwarder invoices 

• Review of tours using the SAP delivery confirmations 

• Manual status updates 

• Post-processing of loading and unloading points, including offer-based verification 

• Handling of transport service provider claims 

• Issuance of credit notes 

• Coordination with freight forwarders and training on Magna-compliant processing 

• Condition Management (Entering and updating quotations) 

• Internal forwarding to the responsible case handler and external forwarding to MAGNA 4PL (Fourth-Party Logistics Provider), or the relevant logistics service provider 

• Documenting master data changes internally and forwarding them to 4PL (Fourth-Party Logistics Provider) for implementation 

• Creating system/process bug/ support tickets 

• First level support contact person for TMS users 

• Training service providers during system or process changes 

Awareness, Unity, Empowerment:

At Magna, we believe that a diverse workforce is critical to our success. That’s why we are proud to be an equal opportunity employer. We hire on the basis of experience and qualifications, and in consideration of job requirements, regardless of, in particular, color, ancestry, religion, gender, origin, sexual orientation, age, citizenship, marital status, disability or gender identity. Magna takes the privacy of your personal information seriously. We discourage you from sending applications via email or traditional mail to comply with GDPR requirements and your local Data Privacy Law.

AI-Assisted Screening Disclosure

As part of our commitment to a fair, consistent, and efficient recruitment process, we may use artificial intelligence (AI) tools to assist in the initial screening of applications submitted through our Workday system. These tools help identify qualifications and experience that align with the role requirements. Please note that AI is used solely to support our recruiters. Final decisions are always made by the hiring manager and the hiring team. Importantly, no applicant data is shared externally through these AI tools. All information remains securely within our systems and is handled in accordance with our privacy and data protection policies.

Under conditions defined by applicable law, you may have the right to request an explanation of how AI is used to support decision-making.

If you have any questions or concerns about this process, feel free to contact our Talent Attraction team.