Executive Assistant – US Sales Trading

Responsibilities

• Provide comprehensive administrative support to senior executives in Finance and Risk.
• Manage complex calendars, scheduling internal and external meetings, and resolving scheduling challenges.
• Prepare executives for meetings with organized agendas and briefing materials.
• Serve as a primary point of contact, maintaining professional communication with internal and external stakeholders.
• Draft and format correspondence and reports, ensuring accuracy and attention to detail.
• Arrange and manage domestic and international travel itineraries, including logistics and accommodations.
• Coordinate internal events, such as leadership meetings and team offsites, ensuring seamless execution.
• Prepare and process expense reports, track budgets, and maintain accurate records.
• Support department-wide initiatives and cross-functional teams, collaborating with HR, Compliance, and Legal.
• Anticipate executive and team needs, offering proactive solutions to enhance productivity.

Qualifications

• Minimum 1-3 years of experience supporting senior executives in a corporate, investment banking, or financial services environment.
• Advanced proficiency in Microsoft Office Suite and experience with Concur or similar expense management systems.
• Exceptional organizational skills, including prioritization, time management, and multitasking abilities.
• Excellent written and verbal communication skills, with confidence interacting with senior leaders.
• Demonstrated discretion, sound judgment, and a commitment to confidentiality.
• Strong interpersonal skills and a collaborative, service-oriented approach.
• Adaptability to shifting priorities and evolving business needs.
• Experience supporting multiple executives across a complex organization is preferred.
• Familiarity with financial or risk-related terminology and workflows is an asset.
• A self-starter mindset, taking initiative and ownership of outcomes.

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