Administrative Assistant

Job DetailsJob Location: Midway University - Midway, KY 40347Position Type: Part TimeEducation Level: High SchoolJob Category: Admin - ClericalMidway University is seeking a detail-oriented, personable part-time Administrative Assistant to support the Vice President of Athletics and the athletics program. This is a newly created position, offering the right candidate a unique opportunity to help shape how the department runs day to day. You'll be the organizational backbone of the Athletics Office — keeping schedules on track, communications flowing, and compliance with paperwork in order — while the role grows alongside the department's needs.  Key Responsibilities  Manage the Athletic Director's calendar, correspondence, and meeting scheduling  Serve as a first point of contact for coaches, student-athletes, parents, and campus visitors calling or visiting the Athletics Office  Maintain and organize department files that may include  student-athlete eligibility, and compliance documentation  Assist with scheduling of games, practices, facility use, and transportation logistics in coordination with coaches and Assistant Athletic Directors  Prepare and distribute department communications (memos, newsletters, game-day notices)  Support budget tracking, purchase requests, and invoice processing for the department  Help coordinate athletic events, including game-day administrative support as needed  Assist with data entry and recordkeeping for rosters, statistics, and department records  Support special projects and departmental initiatives as they arise  Perform other administrative duties as assigned — this role will evolve as the department identifies additional needs    QualificationsQualifications   High school diploma required; associate or bachelor’s degree preferred  1+ years of administrative or office support experience (experience in a school, athletics, or nonprofit setting a plus)  Strong organizational skills and attention to detail  Excellent written and verbal communication skills  Proficiency with Microsoft Office (Word, Excel, Outlook) and comfort learning new software/databases  Ability to handle confidential information with discretion  Genuine interest in athletics and student development   Review of applications will begin immediately and continue until the position is filled. Midway University is an equal opportunity employer.