The Office Manager will be a personable, proactive, and solutions-oriented professional responsible for leading day-to-day office operations in our Montvale, NJ office while also supporting key people operations functions. This individual will be highly organized, welcoming, and able to remain calm under pressure, ensuring a seamless, people-first employee experience.

This role is critical in maintaining a high-functioning workplace environment while also supporting various business needs. The Office Manager will build efficient, repeatable processes that keep the office running smoothly and support a productive, welcoming environment for employees and visitors.”

Key Responsibilities

Workplace Operations & Facilities Management

Oversee day-to-day office operations, ensuring the workplace is clean, organized, fully stocked, functional, and presentation-ready at all times
Create a welcoming, high-touch experience for employees and visitors; ensure reception, conference rooms, and shared spaces are always guest-ready
Liaise with building management on office communications, closures, safety, and security matters
Manage vendor relationships and contracts (cleaning, pantry, maintenance, security, repairs, etc.)
Coordinate repairs, preventative maintenance, and operational improvements; proactively escalate and track issues to resolution
Manage conference room logistics and technology setup, as needed

Events, Catering & Employee Experience

Plan and execute office catering and logistics for meetings, client visits, and internal events
Partner with HR to plan and run employee engagement initiatives and in-office events
Help build a positive, connected culture where employees feel welcomed and valued

People Operations Administration

Support and help execute onboarding and offboarding processes in partnership with HR and IT (workspace setup, badge access, coordination)
Maintain and update organizational charts and related documentation
Support management and upkeep of the HR intranet and internal resources
Assist with general HR administrative tasks and reporting as needed

Budget & Operational Planning

Support operational budget management in partnership with VP, HR
Track and reconcile office and engagement spend; manage purchase orders and invoices in a timely and accurate manner
Identify cost-saving opportunities without compromising employee experience
Develop and implement scalable processes and systems as the organization grows

Success Profile

Creates a seamless, welcoming, and high-functioning workplace environment
Acts as a reliable partner to HR in supporting the general needs of the business
Balances operational excellence with employee experience
Builds scalable systems that support company growth

This role operates in a professional office environment and routinely uses standard office equipment such as computers, phones, printers, and conferencing technology.

While performing the duties of this role, the employee is regularly required to:

Remain in a stationary position (sitting or standing) for extended periods of time
Move throughout the office to access work areas, meeting rooms, and equipment
Communicate effectively with employees, vendors, and visitors

The employee may occasionally be required to:

Lift and/or move items up to 25 pounds (e.g., office supplies, packages, event materials)
Set up or rearrange office spaces for meetings or events
Bend, stoop, or reach as needed to manage office supplies or equipment

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