OFFICE ADMINISTRATOR

Job Summary 

The Office Administrator is responsible for administrative responsibilities of the branch office. 

Key Responsibilities 

• Support all corporate departments such as Human Resources, Safety & Risk, Fleet Operations, Accounts Payable, Accounts Receivable, Sales, and Executive team. Respond to corporate requests in a timely manner. 
• Maintain an understanding of company policies and procedures. Review company handbook periodically to ensure accurate knowledge. 
• Maintain a safe and healthy work environment by establishing, following, and enforcing standards as well as all government regulations. 
• Create and nurture a positive work environment by treating others with mutual respect and concern. 
• Responsible for office operations such as ordering supplies, maintaining files, and running various reports. 
• Timekeeping and basic payroll functions. 
• Perform billing and work with Accounts Payable to resolve vendor statement issues. 
• Assist with training new hires on policies and procedures regarding payroll time, expenses, and per diems. 
• Open and review work orders in conjunction with dispatchers, branch managers, and operations managers. 
• Open and review purchase orders. 
• Update customer information and process credit pps. 
• Answer office phones and handle appropriately.

Qualifications 

Skills: 

• Excellent verbal and written communication skills. 
• Strong organizational skills. 
• Strong customer services skills. 
• Proficiency in Microsoft Office products. 

Education & Experience: 

• High School Diploma or equivalent.
• Valid Driver's License.
• Must be legally authorized to work in the United States. 
• Must be able to read, speak, and understand English. 

Working Conditions  

• Sims Crane & Equipment maintains a firm commitment to providing a safe and healthy work environment for its employees and quality services to its clients. Sims Crane & Equipment is a drug-free workplace. Must be able to pass a post-offer / pre-placement drug screen. Must also submit to a post-offer / pre-employment background report. 
• Work is performed in a standard office environment with prolonged periods of sitting at a desk and working on a computer. Subject to standing, walking, bending, reaching, stooping, and lifting objects up to 25 pounds at times.     

Disclaimer: An employee must be able to perform the essential functions of the job, with or without reasonable accommodation.   

Other Duties 

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice. 

Sims Crane & Equipment is proud to be an Equal Opportunity Employer/Drug and Alcohol-Free Workplace. All qualified applicants will receive consideration for employment without regard to status as a protected veteran or a qualified individual with a disability, or other protected status, such as race, religion, color, national origin, sex, sexual orientation, gender identity or age.