Development Assistant

PURPOSE: This role is to support the Development Department by providing database and clerical support to Youth Haven's Development staff. This position is full-time and may require occasional evening and weekend hours for event purposes.

FUNCTIONAL RESPONSIBILITIES:

Fundraising & Special Events:

·         Create the list of donors to invite to special events.

·         Collaborate with development team to support event management, including; cultivate and expand event sponsorships and coordinate with event contractors

·         Coordinate event logistics and signage to include: invitations, ticket sales, volunteer and staff assignments

·         Learn event management with the goal of running a smaller event i.e. Healing Youth, Art Haven

·         Assist development department as needed

Internal Events:

·         Serve on the Employee Advisory Committee

·         Assist with all staff meetings to ensure the messaging and vision is representative of the CEO and Management team

Donor Administration:

·         Update and maintain Donor Perfect database on a daily basis.

·         Ensure donor gifts and information is entered in a uniform, accurate, and timely manner

·         Mail donor thank you letters within 72 hours of gift receipt

·         Prepare and submit check log

·         In conjunction with the finance department, perform the administrative functions with the donor software to close the monthly financial statements.

·         Run donor reports as requested by the Chief Executive Officer, Development Director, and Development staff

Donor Relations:

·         Respond to donor inquiries in a prompt and courteous manner

·         Provide support in the creation and distribution of donor communications

·         Participate in donor stewardship and retention programs and events.

Office Administration:

·         Assist with answering phones and transferring to appropriate staff

·         Manage public calendars as needed

·         Assist volunteers as needed

·         Serve as liaison for external and internal meetings

·         Schedule meetings, sends meeting reminders, set up zoom meetings, creates agenda, takes minutes at meetings, distribute

EMPLOYMENT STANDARDS:

·         Minimum bachelor’s degree

·         Proficient in Microsoft Office Suite (Word, Outlook, Excel, PowerPoint) and other office software

·         Pleasant demeanor and excellent interpersonal skills required