Office Coordinator (Contractor)

#LI-Hybrid

Overview

Core Responsibilities

• Maintains accurate departmental records in digital and hard copy formats, including check ledger and confidential information; inputs data and generates documents and reports.
• Assembles and mails monthly publications and other information as requested. Develops and maintains files, as well as interoffice and special request mailing lists.
• Greets, screens and refers callers and visitors; schedules appointments; answers routine questions and information requests. Opens, sorts, screens, refers and distributes mail.
• Processes address changes; resolves issues related to subscriptions.
• Types documents, spreadsheets and correspondence that may be confidential. Composes and answers routine correspondence.
• Maintains inventory of office supplies and orders as needed; performs other duties as assigned.

Skills Qualifications

• Excellent typing/word processing skills
• Editing and proofreading skills
• Good grasp of grammar
• Must be customer service oriented with strong oral and written communication skills
• Time management and prioritization of work; attention to detail
• Strong organizational and coordination skills to support multi-tasking
• Professional demeanor and ability to defuse emotional situations in a calm manner
• Proven ability to work independently to accomplish duties and special assignments
• Ingenium, Life 70, IDM, AWD
• Microsoft Office, including Word, Excel, PowerPoint

Education

• High school diploma or GED
• 1-3 years related work experience or equivalent combination of training and experience

Authorization to work in the United States is required

This position is not eligible for visa sponsorship

Physical Demands