Accounts Payable Agent

Overview

The Accounts Payable Agent is responsible for reviewing, matching, and reconciling credit card transactions against the monthly general ledger. This role ensures that all transactions are accurately recorded, properly documented, and compliant with organizational policies and procedures. The position requires strong attention to detail, collaboration across departments, and the ability to manage multiple reconciliation cycles efficiently.

Responsibilities

• Perform daily, weekly, and monthly reconciliations of credit card statements to ensure accuracy and completeness
• Review, match, and validate submitted expenses and supporting documentation; follow up on missing or incomplete items
• Prepare and review account submissions, ensuring all activity is properly recorded and supported
• Maintain up-to-date records to support compliance with internal policies and audit requirements
• Collaborate with administrative staff regarding transaction inquiries, timely submissions, and potential fraudulent activity
• Work closely with Finance and Accounting teams to clarify transaction details and support month-end and period-end closing processes
• Process adjustments as needed, including reversals, corrections of incorrectly submitted charges, and tracking of outstanding transactions
• Distribute monthly credit card statements to administrative assistants and relevant stakeholders
• Maintain and update a comprehensive schedule of all active credit card accounts and assigned administrators

Qualifications

Education/Experience

• Associate's or Bachelor's degree in Accounting, Finance, or a related field preferred.
• 2+ years of experience in accounts payable, reconciliation, or a similar finance role.

Knowledge/Skills/Abilities

• Strong attention to detail and organizational skills.
• Proficiency in Excel and financial systems (experience with ERP systems preferred).
• Ability to analyze discrepancies and resolve issues efficiently.
• Strong communication and collaboration skills.

Maximum Salary

Minimum Salary