The Role

The Accounts Payable Specialist, Vendor Management ensures accurate and consistent vendor records across all Fanatics businesses, supporting operational excellence and seamless Accounts Payable processes.

The Specialist will provide vendor support in alignment with established policies and procedures, ensuring accuracy, timeliness, and efficiency in all activities. This role serves as a key liaison between Accounts Payable and internal and external stakeholders, fostering collaboration and issue resolution. The Specialist will also assist and occasionally lead various accounting, audit, and financial-related tasks that strengthen the overall effectiveness of the AP function.

What You'll Do:

Establish and maintain all new and existing vendor accounts, ensuring accuracy and compliance with company standards

Collaborate with the Accounts Payable team and vendors to resolve vendor setup issues promptly

Collect, review, and update vendor W-9 forms periodically in accordance with established procedures

Support 1099 reporting and assist with related projects and year-end activities

Manage vendor inquiries through the vendor help desk, ensuring questions and concerns are addressed efficiently

Lead and assist the AP team in obtaining required documentation for internal and external audits.

Adhere to and promote strong internal controls within vendor management and AP processes.

Partner with key stakeholders to identify opportunities for process improvement, automation, and increased efficiency

Perform administrative duties and support special projects as assigned

Ensure all inquiries from internal business partners and external suppliers are handled accurately and in a timely manner

Work cross-functionally with internal teams and external vendors to resolve invoice or payment discrepancies

Support stakeholders with ad hoc analyses, reporting, and data requests

Collaborate with business units to enhance reporting tools and AP processes

Generate and deliver AP reports and insights to business partners as requested

What We're Looking For:

Four-year degree in Accounting or Finance preferred or 3+ years of relevant
experience

Oracle Cloud (ERP, EPM) experience a plus

Strong organization and analytical skills required.

Strong working knowledge of accounting practices and principles

Ability to handle multiple tasks and stringent deadlines within a fast-paced environment is a must

Ability to organize and prioritize

Work independently to resolve issues with little assistance

Must have excellent communication skills - verbal and written

Ability to effectively work with multiple departments, at all levels of the organization

Must be proficient in Microsoft Excel - experience in Pivot Tables and VLookups are a plus

Strong attention to detail

Candidate must be in-office 4 days per week

Achieving our goals requires strong collaboration and partnership between our teams and our internal stakeholders. To best support this, the person who accepts this role is expected to be on site, in office four days per week. To provide our employees with flexibility, we offer a unique benefit where employees at Fanatics' corporate entity can work remotely for up to four weeks per year, which can be taken in daily or weekly increments.

In NYC, the hourly range for this position is $27 to $33, which represents base pay only and does not include short-term or long-term incentive compensation. When determining base pay, as part of a final compensation package, we consider several factors such as location, experience, qualifications, and training.

Learn more about this Employer on their Career Site

AP Specialist, Vendor Management