Salary: $76000 - $80000 / year

Rapport, a specialized division of FLIK Hospitality Group focused on all aspects of guest and employee services, meeting and event planning and conference center management. Distinct from recruitment agencies, we do not engage in temporary contracts. Our commitment is to foster long-term career development, allowing ambassadors to enjoy the comprehensive benefits of working directly with us.

Rapport invests in all of its ambassadors, allowing them to attain their career aspirations. It starts with a warm welcome to our business, followed by an individual training and development program. You’ll be encouraged to become the very best you can be throughout your career here, and will be provided with the skills to step into your next big role.

Becoming a Rapport ambassador means becoming part of a global community, collaborating with diverse talents, sharing ideas, and experiencing a workplace culture that extends beyond local boundaries. Your journey with us is more than just a job: it’s a meaningful career.

Job Summary

The Conference Center Planner is responsible for the full-service planning and execution of meetings in the Conference Center. This role interacts daily with VIP clients and executive leadership and is highly client-focused, requiring refined communication, a white-glove service approach, and exceptional organizational and problem-solving skills.

All team members are expected to embrace and uphold the Hospitality Core Values of honesty, integrity, and responsibility.

Key Job Duties:

Deliver a high-touch, luxury hospitality client experience
Serve as the single point of contact for all meeting planning and execution, including catering, audiovisual, setup, facilities, and materials
Send daily meeting confirmations through the reservations system
Identify and resolve room booking conflicts in collaboration with the reservations team
Proactively schedule planning meetings, walkthroughs, and follow-ups with meeting hosts
Coordinate audiovisual, food and beverage, room setups, signage, materials, and special requests
Obtain proper approvals and billing information for event-related expenses
Communicate effectively with internal departments throughout planning and execution
Assist with bookings and document all requirements in the reservations system
Create and distribute work orders
Provide utilization and Conference Center reports upon request
Support senior planners during high-profile events
Produce accurate floor plans, event resumes, and BEOs
Participate in planning, pre-conference, and post-conference meetings
Troubleshoot guest and team requests
Conduct room checks prior to meetings
Maintain positive client and vendor relationships
Demonstrate knowledge of Conference Center SOPs
Adapt to rapidly changing priorities
Maintain flexible availability including evenings and weekends

Key Competencies:

Luxury hospitality expertise and client-centric mindset
Strong organization and multitasking skills
Attention to detail and policy recall
Meeting planning skills
Positive and collaborative attitude
Strategic, solution-oriented thinking
Excellent written and verbal communication
Creative event development
Strong computer and reservations system proficiency
Calm performance in fast-paced environments
Dependable, ethical, and confidential
Professional demeanor and accountability

Qualifications:

2–4 years of event or meeting planning experience
Knowledge of audiovisual and catering services
Degree in Hospitality Management preferred
Second-language proficiency is a plus

Apply to Rapport today!

Rapport is a specialized division of FLIK Hospitality Group and a member of Compass Group USA

Click here to Learn More about the Compass Story

Compass Group is an equal opportunity employer. At Compass, we are committed to treating all Applicants and Associates fairly based on their abilities, achievements, and experience without regard to race, national origin, sex, age, disability, veteran status, sexual orientation, gender identity, or any other classification protected by law.

Qualified candidates must be able to perform the essential functions of this position satisfactorily with or without a reasonable accommodation. Disclaimer: this job post is not necessarily an exhaustive list of all essential responsibilities, skills, tasks, or requirements associated with this position. While this is intended to be an accurate reflection of the position posted, the Company reserves the right to modify or change the essential functions of the job based on business necessity. We will consider for employment all qualified applicants, including those with a criminal history (including relevant driving history), in a manner consistent with all applicable federal, state, and local laws, including the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance, the San Francisco Fair Chance Ordinance, and the New York Fair Chance Act.

Certain positions may require Florida Level 2 background screening. Details: https://info.flclearinghouse.com/

Applications are accepted on an ongoing basis.

Rapport maintains a drug-free workplace.

Associates in Rapport are offered many fantastic benefits.

Medical
Dental
Vision
Life Insurance/ AD
Disability Insurance
Retirement Plan
Paid Time Off
Holiday Time Off (varies by site/state)
Associate Shopping Program
Health and Wellness Programs
Discount Marketplace
Identity Theft Protection
Pet Insurance
Commuter Benefits
Employee Assistance Program
Flexible Spending Accounts (FSAs)
Paid Parental Leave
Personal Leave

Associates may also be eligible for paid and/or unpaid time off benefits in accordance with applicable federal, state, and local laws. For positions in Washington State, Maryland, or to be performed Remotely, click here or copy/paste the link below for paid time off benefits information.

https://www.compass-usa.com/wp-content/uploads/2023/08/2023_WageTransparency_FlikHospitality.pdf

Req ID: 1554184

Rapport a specialized division of FLIK Hospitality Group

Learn more about this Employer on their Career Site

CONFERENCE CENTER PLANNER

Job Summary