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This role is subject to a flexible hybrid work arrangement requiring a minimum of 2 pre-determined days per week in our mid-town office.
SUMMARY
The Program Manager oversees faculty engagement and program content for CRF conferences, symposia, and workshops.
ESSENTIAL DUTIES AND RESPONSIBILITIES
- Serve as the primary program lead for assigned educational meetings and conferences, partnering with physician course directors to develop and execute scientific content.
- Manage faculty engagement, including invitations, scheduling, travel, accommodations, honoraria, presentations, and onsite support.
- Coordinate all aspects of program planning and execution, ensuring timelines, budgets, and deliverables are met.
- Facilitate planning meetings, track action items, and collaborate with cross-functional teams on agendas, websites, marketing materials, and event logistics.
- Oversee live case sessions, including vendor coordination, contracts, compliance documentation, and grant-related activities.
- Manage the Call for Science (CFS) process, including abstract submissions, presenter support, poster sessions, and late-breaking trial presentations.
- Generate reports and program data to support physician leadership and organizational decision-making.
- Provide onsite conference management, including agenda updates, presentation support, faculty logistics, and issue resolution.
- Monitor program expenses, assist with budget forecasting, and maintain accurate program records and documentation.
- Ensure compliance with organizational policies, procedures, and quality standards while identifying opportunities for process improvement.
- Build and maintain strong relationships with faculty, physicians, vendors, industry partners, and internal stakeholders.
- Serve as a key liaison between scientific leadership, conference participants, and operational teams to ensure successful program delivery.
- Perform additional duties as needed to support departmental and organizational objectives.
QUALIFICATIONS
- Bachelor’s degree or equivalent work experience required.
- 5-7 years of experience in medical meetings, academic program management, or project management, including at least 4 years in administrative roles.
- Demonstrated experience working with physicians and senior stakeholders.
- Proficiency in Microsoft Office Suite (Excel, Outlook, Word, PowerPoint); experience with databases preferred.
- Strong organizational and project management skills, with the ability to multi-task and prioritize in a fast-paced environment.
- Excellent written and verbal communication skills with a high degree of professionalism.
- Strong problem-solving and analytical abilities.
- Ability to work independently while collaborating effectively within a team.
- Availability to travel 3–5 times per year, including one extended 7-day trip.
BENEFITS
· Choice of health plans include medical, Dental, and vision coverage
· Company-paid short-term and long-term disability and life insurance
· Health and dependent care flexible spending accounts
· Pre-tax travel expenses through TransitChek program
· 401(k) plan
· Generous paid time off (PTO)
· Fourteen paid holidays each year
COMPENSATION
The hiring range for this position is $75,000 - $85,000 per year. The annual salary that will ultimately be offered to the successful candidate will depend on job-related knowledge, education, skills, and experience.
CONTACT INFORMATION
To be considered for this opportunity, please submit your resume.
Be sure and visit our web site to learn more about how we strive to enhance and save patient lives every day www.crf.org
CRF is an equal opportunity employer.
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