Overview

The Bookkeeper is responsible to calculate, maintain and manage all financial transactions of the Senior Center and Corp.

Responsibilities

Setting up new vendor process; obtaining all necessary documents (ACH form, voided checks & W9 form)
Ensure all purchases follow our tax-exempt policies and set up with new vendors if needed
Gathering all invoice approvals from DHQ as needed
Handle all Petty Cash transactions and weekly money calculations with Assistant Director
Prepare bank deposit slips and make bank deposits as needed.
Verify with Administrative Officer if invoices match what was ordered or serviced
Prepare all monthly and quarterly financial reports, income packets and expense packets, etc
Monitoring and updating the Corporate Credit Card transactions and printing monthly activity reports.
Prepare Sunday cartridge income reports, money calculations and year end cartridge reports.
Writing receipts, collection of cash & checks and maintaining accuracy of Safeguard receipt book
Prepare the Senior Feeding Packet in absence of Office Administrative Officer or Corp Officer
Assist in counting all miscellaneous cash in the senior center (small kettles)
Invoicing vendors and clients
Assist in all financials related to Kettle Income (counting & entering kettle income and preparing kettle reports)
Overseeing all bills and expenses are paid on time
Maintaining an organized filing system
Assist in reviewing and computing the yearly budget
All other duties as deemed necessary and appropriate by Corp Officer

College Degree or Certification required (relating to accounting, finance, bookkeeping or related field)
Must be able to read, write, and communicate in English and Chinese
Have Basic Computer Skills and are competent with software such as Microsoft Office & Excel, appropriate desktop application, and is familiar with computer and printer hardware.
Must have prior experience with finance, bookkeeping or accounting field
Must be available to work various shifts corresponding to Corps hours of operation

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