Freelancer Opportunity - Event Manager (9 Month Contract)

We are looking for a proactive,detail-oriented event professional who thrives in fast-paced environments andhas successfully delivered high-impact events involving large audiences,multiple partners, and complex operational requirements. The person should havean experience to lead planning, execution, and evaluation of large-scaleon-ground as well as virtual or hybrid events involving multiple stakeholders,partners, vendors, speakers, sponsors, government agencies, mediarepresentatives, and members of the general public.

The role requires exceptional projectmanagement, stakeholder coordination, budgeting, communication, andproblem-solving skills to ensure seamless event delivery and outstandingparticipant experiences.

Event Planning & Execution

• Conceptualize, plan, and execute large-scale conferences, summits, exhibitions, public engagement programs, award ceremonies, campaigns, workshops, and hybrid events.
  
• Develop detailed event plans, timelines, budgets, and operational frameworks.
  
• Manage end-to-end event lifecycle from ideation to post-event reporting.
  
• Ensure successful execution of both in-person and virtual event components.
  

Stakeholder Management

• Coordinate with internal teams, senior leadership, clients, sponsors, partners, speakers, government bodies, agencies, and community representatives.
  
• Build and maintain strong relationships with key stakeholders to ensure alignment on objectives and deliverables.
  

Vendor & Agency Management

• Identify, onboard, and manage event vendors, production agencies, venues, technology providers, catering partners, and logistics partners.
  
• Negotiate contracts and ensure quality, cost, and service standards are met.
  
• Monitor vendor performance before, during, and after events.
  

Participant & Audience Management

• Design participant journeys to enhance attendee engagement and experience.
  
• Oversee registration processes, communication plans, attendee support, and feedback mechanisms.
  
• Manage events with large public participation while ensuring smooth crowd management and safety protocols.
  

Virtual & Hybrid Event Management

• Coordinate virtual event platforms, livestreaming services, webinar tools, and audience engagement technologies.
  
• Manage speaker rehearsals, technical run-throughs, and live event operations.
  
• Ensure high-quality online participant experience and technical reliability.
  

Budget & Financial Management

• Develop and manage event budgets and forecasts.
  
• Track expenses and ensure cost-effective event execution.
  
• Prepare financial reports and ensure adherence to approved budgets.
  

Risk Management & Compliance

• Identify operational risks and develop contingency plans.
  
• Ensure compliance with venue regulations, safety standards, permits, and event-related legal requirements.
  
• Manage crisis situations and troubleshoot issues in real time.
  

Marketing & Promotion Support

• Collaborate with marketing and communications teams on event promotions.
  
• Support outreach campaigns to drive registrations and audience participation.
  
• Coordinate media engagement and public relations activities during events.
  

Reporting & Analysis

• Measure event success against defined objectives and KPIs.
  
• Collect and analyze attendee feedback and stakeholder insights.
  
• Prepare post-event reports including outcomes, learnings, and recommendations.
  

Required Qualifications

• Bachelor's degree in Event Management, Marketing, Communications, Business Administration, Hospitality, or a related field.
  
• 5-8+ years of experience managing large-scale events, conferences, public engagement programs, exhibitions, or virtual events.
  
• Demonstrated experience handling events with 500+ participants and multiple stakeholder groups.
  

Required Skills & Competencies

• Strong project management and organizational skills.
  
• Excellent stakeholder management and communication abilities.
  
• Proven experience in coordinating cross-functional teams and multiple projects simultaneously.
  
• Strong budget management and negotiation skills.
  
• Exceptional problem-solving and crisis management capabilities.
  
• Knowledge of event technologies, webinar platforms, livestreaming tools, and registration systems.
  
• Strong attention to detail and execution excellence.
  
• Ability to work flexible hours, including weekends and event days as required.