Benefits & Payroll Specialist

JOB TITLE: Benefits & Payroll Specialist

REPORT TO: AVP, HR, Benefits & Payroll Manager

DEPARTMENT: Human Resources 

Position Summary: Serve as benefit and payroll processor. Provide benefit and payroll support, verify all employee benefits. Provide support to employees in matters relating benefits and timekeeping systems.

 HR Functions:  

• Enter data from employee records into the computerized Human Resources Information Systems (HRIS), ensuring data integrity
• Provides exceptional customer service to employees with HR questions or servicing needs
• Responsible for onboarding of new hires and processing of any status changes within the HRIS system
• Serve as back-up for employee onboarding and offboarding
• Completes all employee termination processes and prepares packages, including supporting documentation, and ensures it meets legal and compliance requirements
• Scanning of employee file documents within HRIS system
• Maintains internal HR records & reports such as, (Signature Authority, status logs, FASB106)
• Inputs and maintains employee health and welfare benefits for enrollment, status changes, and terminations
• Reconcile all benefit invoices/statements and submit to Accounts Payable (i.e. medical, dental and life etc.)
• Responsible to complete & maintain all COBRA process & records.
• Supports Affirmative Action Plan - Maintains all applicant flow records in compliance with Federal and State regulations
• Assist with the planning and coordination of employee events, such as new hire orientation, Presidents Breakfast, employee appreciation, summer picnic, etc.
• Maintains and updates HR forms, templates, or legal/compliance documents, as needed
• Arrange for the delivery of plants/flowers or donations for employees, or key bank relationships for serious illness/surgery and/or bereavement
• Coordinates supply orders
• Complete other responsibilities as required from time to time by management.  

Essential Payroll Functions: 

• Administer and process bi-weekly payroll accurately and in a timely manner

• Serve as backup presenter at New Hire Orientation in regards to accruals and timekeeping procedures

• Responsible for the support of accurate preparation, documentation, distribution and reconciliation of payroll and the administration of the payroll system

• Responsible to complete & maintain all FMLA process & records for tracking
• Assist with requests from auditors pertaining to payroll
• Prepare all government required reports and supporting documentation (i.e. AAP, EEO-1, VETS100 and Compensation survey)
• Responsible to provide accounting with Trust quarterly reports in timely manner
• Must maintain employee payroll files as required by state and federal law

Knowledge, Skills, Requirements: 

• Efficiency and exceptional organizational skills
• HRIS systems knowledge and experience
• ADP Payroll Module Experience
• Solid understanding of wage and hour, and employment laws
• Professionalism in appearance and demeanor
• Self-motivation and ability to resolve problems
• Good verbal and written communications skills and strong interpersonal skills
• Proficiency with Word and Excel and other computer skills
• Perform duties of the position in absolute confidence and with strict adherence to all bank policies
• Ability to multi-task, and work independently in a fast-paced environment
• Complete courses and training as may be required for successful completion of responsibilities

Physical Demands and Condition Requirements:

• General office environment.

Equipment Used:

• General office equipment, i.e., calculator, photocopier, etc.
• Computer

ADA: The employer will make reasonable accommodations in compliance with the Americans with

Disabilities Act of 1990.

 Salary & Benefits:

Health Insurance

Retirement

Incentive Compensation

Fringe Benefits

Paid time off

Salary Range: $28.20-$33.33, Non-Exempt role