HR Assistant & Payroll Support Processor

 JOB TITLE: Human Resources Assistant & Payroll Support Processor

REPORT TO: AVP, HR, Benefits & Payroll Manager

DEPARTMENT: Human Resources 

Position Summary: Provide administrative services and support for the human resources department, to include support of payroll, benefits, staffing and employment functions. 

  HR Functions: 

 Enter data from employee records into the computerized Human Resources Information Systems (HRIS), ensuring data integrity

• Provides exceptional customer service to employees with HR questions or servicing needs
• Responsible for onboarding of new hires and processing of any status changes within the HRIS system
• Serve as back-up for employee onboarding and offboarding
• Completes all employee termination processes and prepares packages, including supporting documentation, and ensures it meets legal and compliance requirements
• Scanning of employee file documents within HRIS system
• Maintains internal HR records & reports such as, (Signature Authority, status logs, FASB106)
• Inputs and maintains employee health and welfare benefits for enrollment, status changes, and terminations
• Reconcile all benefit invoices/statements and submit to Accounts Payable (i.e. medical, dental and life etc.).
• Responsible to complete & maintain all COBRA process & records.
• Supports Affirmative Action Plan - Maintains all applicant flow records in compliance with Federal and State regulations.
• Assist with the planning and coordination of employee events, such as new hire orientation, Presidents Breakfast, employee appreciation, summer picnic, etc.
• Maintains and updates HR forms, templates, or legal/compliance documents, as needed
• Arrange for the delivery of plants/flowers or donations for employees, or key bank relationships for serious illness/surgery and/or bereavement.
• Coordinates supply orders
• Complete other responsibilities as required from time to time by management.

Essential Payroll Functions:

 Serves as the primary back-up for processing payroll

• Will assume full payroll responsibilities in the absence of the Payroll Administrator
• Will assist with payroll processing each pay period
• Responsible for the support of accurate preparation, documentation, distribution and reconciliation of payroll and the administration of the payroll system. 
• Will assist with any requests from auditors pertaining to payroll documents and records.

• Must maintain employee payroll files as required by state and federal law.

Knowledge, Skills, Requirements:    

• Efficiency and exceptional organizational skills
• HRIS systems knowledge and experience
• ADP Payroll Module Experience
• Solid understanding of wage and hour, and employment laws
• Professionalism in appearance and demeanor
• Self-motivation and ability to resolve problems
• Good verbal and written communications skills and strong interpersonal skills
• Proficiency with Word and Excel and other computer skills
• Perform duties of the position in absolute confidence and with strict adherence to all bank policies
• Ability to multi-task, and work independently in a fast-paced environment
• Complete courses and training as may be required for successful completion of responsibilities

Physical Demands and Condition Requirements:

• General office environment.

Equipment Used:

• General office equipment, i.e., calculator, photocopier, etc.
• Computer

ADA: The employer will make reasonable accommodations in compliance with the Americans with

Disabilities Act of 1990.

Salary & Benefits:

Health Insurance

Retirement

Incentive Compensation

Fringe Benefits

Paid time off

Salary Range: $22.10 - $30.00, Non-Exempt role