Human Resources Assistant

Job Details: Level: Entry, Job Location: 03 OFallon - OFallon, IL, Position Type: Full Time, Education Level: High School, Salary Range: $18.00 - $22.00Hourly, Job Shift: Day, Job Category: Human Resources, SCI Engineering is a multi-discipline firm with approximately 200 employees across Missouri, Illinois, Colorado, and Texas. We offer a variety of services from the design development stage through construction, specializing in Geotechnical, Environmental, Natural Resources, Cultural Resources, and Construction Material Testing services.The Human Resources Assistant provides administrative and operational support across recruitment, onboarding, employee records, benefits administration, training, and internal communications. This position coordinates interviews and new hire activities, maintains accurate information in HR systems, assists with recurring HR programs and reporting, and supports special projects. Success in this role requires strong organization, attention to detail, customer service skills, and the ability to handle confidential information with professionalism.Benefits (Full-time employees eligible) include: 401(k) (Matching Program) Health insurance (Including an HDHP option free for employees) Dental insurance (Free to Employees) Vision insurance (Free to Employees) Disability insurance (Free to Employees) Life insurance (Basic Term Life Free to Employees) Paid Time Off (PTO) Professional Development Assistance Employee Referral Bonus Tuition ReimbursementWhy Join SCI?At SCI, your success is our success. We offer exciting opportunities for career advancement and professional development, encouraging continuous skill development and promoting from within based on performance and initiative. Collaboration and mentoring are key to our culture, and we welcome ideas for innovation and improvement. We also offer teambuilding opportunities through various clubs and committees. Don’t take our word for it – an independent survey revealed that 94% of our corporate staff believe their managers support their professional growth and development and 91% are happy with their work-life flexibility. One employee described why they love their job:‘I get to work with good people. Work-life balance is incredible. I feel genuinely welcome and cared for at SCI.’We are proud to be recognized as a 2025 USA TODAY Top Workplace (topworkplaces.com/company/sci-engineering/). Our employees enjoy a casual dress code, including jeans every day, and benefit from a flexible work schedule that supports work-life balance. Our Good Cause Charity Program empowers employees to donate to the charity of the month, with SCI matching contributions.Join SCI and be part of a dynamic team that values your contributions and supports your growth. Apply today! Essential Functions Recruitment and Onboarding Maintain applicant and candidate information in the Applicant Tracking System (ATS). Conduct phone screens for selected candidates. Schedule interviews and coordinate candidate communications. Assist with job postings and other recruitment activities. Coordinate logistics and presentation materials for new hire orientations. Support onboarding activities and new hire documentation. HR Systems and Employee Records Enter and maintain accurate employee information in applicable HR systems. Maintain HRIS, ATS, and employee records and files. Track and update employee driver’s license and automobile insurance information. Prepare recurring and requested reports using Paycom and Deltek Vantagepoint. Complete employment verifications as needed. Assist with audits of employee, benefits, and HR system information. Benefits, Training, and Compliance Support Assist with benefits administration, tracking, audits, and related recordkeeping. Support monthly ACA reporting. Coordinate annual environmental physicals. Assist with safety and industry training administration, including OSHA 10 and eRailSafe. Maintain accurate records associated with assigned HR and training programs. Understand company policies and procedures and escalate employee questions or concerns to the appropriate HR team member when needed. Employee Programs and Communications Coordinate quarterly service awards. Administer assigned employee programs, including training agreements and milestone bonus awards. Collaborate with Marketing to prepare the Weekly Bulletin. Assist with employee communications and other HR initiatives. Administrative and Department Support Provide administrative support to the Human Resources department, including scheduling, maintaining files, correspondence, and mail distribution. Support special projects and other HR initiatives as assigned. Assist the HR team with ongoing department needs and priorities. Work EnvironmentThis job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phone, photocopiers, filing cabinets and fax machines. Physical DemandsWhile this is largely a sedentary role, some filing is required along with the lifting of some light-weight packages and hiring-event display equipment. Requires the ability to lift files, open filing cabinets, carry banner displays and bend or stand as necessary.Qualifications: Required Qualifications High school diploma or equivalent. Proficiency with Microsoft Office, including Outlook, Word, Excel, and PowerPoint. Strong organizational and time-management skills. Strong written and verbal communication skills. Strong customer service skills and ability to interact professionally with employees, candidates, and other stakeholders. Strong attention to detail and ability to maintain accurate records. Ability to manage multiple priorities and recurring responsibilities. Ability to handle confidential and sensitive information professionally. Ability to travel between SCI St. Charles and O’Fallon offices as needed. Preferred Qualifications Associate’s or bachelor’s degree in Human Resources, Business Administration, Management, or a related field, or an equivalent combination of education and relevant experience. Previous administrative, human resources, recruiting, or customer service experience. Experience using a Human Resources Information System (HRIS), Applicant Tracking System (ATS), or related business software. Experience with Paycom and Deltek Vantagepoint. SCI is an Equal Opportunity Employer and does not discriminate against any applicant. All qualified applicants will receive equal consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status.