Benefits:

Health insurance
Opportunity for advancement
Paid time off
Training & development
401(k) matching
Competitive salary
Dental insurance

NOW HIRING

Accounting Specialist

Accounting Payable | Accounts Receivable | Account Reconciliation | Financial Reporting

Ryan Refrigeration Heating & Air (RRHA)

Location: Escondido, CA – North San Diego County

Position: Full-Time | In-Office

Experience: Minimum 5 Years Required

About Us

Ryan Refrigeration Heating & Air is a growing commercial HVAC/R company providing refrigeration, heating, air conditioning, preventative maintenance, and project services throughout California and Arizona.

We are seeking an experienced, highly organized, and detail-oriented

Accounting Specialist to support our accounting operations, maintain accurate financial records, and provide consistent financial reporting to management.

This is a hands-on accounting position requiring strong QuickBooks experience, independent problem-solving skills, financial accountability, and the ability to work collaboratively with an established team.

Key Responsibilities

Accounts Receivable Management & Oversight

Monitor and reconcile outstanding accounts with receivable balances.
Review AR aging reports and identify overdue, disputed, or incorrectly recorded invoices.
Investigate unapplied payments, customer credits, duplicate invoices, and payment discrepancies.
Reconcile customer accounts against payment records and outstanding balances.
Coordinate with existing AR personnel to ensure accurate invoice tracking, payment applications, and collection follow-up.
Identify discrepancies between customer payment records and QuickBooks.
Maintain accurate customer account balances and supporting documentation.
Provide weekly updates on outstanding receivables, collections progress, and unresolved discrepancies.

Account Reconciliation & General Ledger

Perform weekly and monthly reconciliations of company financial accounts.
Reconcile all bank accounts, credit cards, vendor accounts, and customer accounts.
Review and reconcile general ledger balances.
Identify and correct posting errors, duplicate transactions, and historical accounting discrepancies.
Verify that payments, deposits, credits, and adjustments are accurately recorded in QuickBooks.
Maintain organized reconciliation records and supporting documentation.
Assist with month-end closing and financial statement accuracy.

Weekly Financial Reporting & Projections

Prepare and submit weekly financial reports to the General Manager and CFO.
Provide detailed accounts receivable and accounts payable aging reports.
Track weekly collections, customer payments, and outstanding balances.
Prepare weekly cash-flow projections based on anticipated collections and upcoming financial obligations.
Report projected incoming revenue, expected payments, and potential cash-flow shortages.
Identify overdue accounts, collection risks, and financial discrepancies requiring management attention.
Provide accurate financial data to support operational planning and management decisions.
Monitor financial trends and recommend improvements to accounting processes.

Accounts Payable

Process and manage vendor invoices and accounts payable transactions.
Reconcile vendor statements and outstanding balances.
Prepare weekly payment schedules for management approval.
Verify invoice accuracy and supporting documentation.
Monitor payment due dates and maintain accurate vendor records.
Coordinate with management regarding upcoming financial obligations.

Accounting Operations & Process Improvement

Maintain accurate and current accounting records in QuickBooks.
Support month-end closing procedures and financial reporting.
Work closely with the General Manager, CFO, and operations team.
Identify opportunities to improve accounting accuracy, efficiency, and internal controls.
Maintain organized financial documentation and account histories.
Ensure timely completion of assigned accounting responsibilities.
Support financial audits and documentation requests as needed.

Required Qualifications

Minimum 5 years of hands-on QuickBooks experience — required.
Minimum 5 years of professional accounting experience.
Strong experience in accounts receivable management and account reconciliation.
Proven ability to prepare financial reports and cash-flow projections.
Experience with accounts payable, general ledger accounting, and month-end closing.
Proficiency in Microsoft Excel, including financial spreadsheets and reporting.
Ability to independently identify, investigate, and resolve accounting discrepancies.
Excellent organizational skills, accuracy, and attention to detail.
Strong written and verbal communication skills.
Ability to prioritize multiple responsibilities and meet reporting deadlines.
Dependable, accountable, and team-oriented.
Professional references required.
Must be able to work on-site in Escondido, CA.

Preferred Experience

Accounting experience within HVAC, construction, contracting, or service-based industries.
Experience managing high-volume customer accounts and invoicing.
Experience preparing weekly financial forecasts and cash-flow reports.
Experience with accounting cleanup, account reconciliation, and process improvement.

Company Systems

QuickBooks: Advanced hands-on experience required.

Rise Guard: Company-developed operational management system. Training provided.

Microsoft Excel: Strong proficiency required.

What We're Looking For

We value teamwork, integrity, communication, and accountability.

The ideal candidate is a proactive accounting professional who takes ownership of financial accuracy, communicates effectively with management, follows through on responsibilities, and contributes to a positive and collaborative work environment.

We are looking for someone who can do more than process transactions — someone who understands the financial picture, recognizes discrepancies, and helps management make informed business decisions.

Apply Today

Qualified candidates are encouraged to submit their resume detailing their accounting experience, QuickBooks proficiency, and professional references.

Learn more about this Employer on their Career Site