Contract Specialist I/II/III (Operations)

Contract Specialist I/II: 

Performs contract duties to include developing, analyzing, evaluating, reviewing, processing, ensuring applicable compliance, inspecting, implementing and/or monitoring contracts. Work requires extensive contact with division and district personnel. Employees at this level perform work independently on assignments; however, all unusual issues are referred to the supervisor.

Contract Specialist III:

Performs highly complex contract duties to include developing, analyzing, evaluating, reviewing, processing, ensuring applicable compliance, inspecting, implementing and/or monitoring contracts. Work requires extensive contact with governmental officials and private entities. Employees at this level establish their own work plan and priorities to meet set objectives. Issues are rarely referred to the supervisor but are handled at the occurrence.
 

Essential Duties:

Contract Specialist I:

• Assists in developing plans for implementing new contract evaluation requirements.
• Assists in developing, writing or revising contracts, amendments, procedures, forms, related documents and provisions.
• Assists in monitoring contractors' insurance certificates.
• Assists in printing, collating, preparing documents and/or binding contracts/manuals for distribution.
• Assists in researching state and federal statutes and opinions, Department policies and previous contracts.
• Conducts audits, researches and identifies problems with proposals, contracts, contractors or lettings and proposes solutions.
• Executes agreements and contracts.
• Prepares bid proposals including researching previous contracts, writing specifications, advertising notice to bid; contacting bid list contractors; scheduling and conducting pre-construction/pre-bidding conferences and public bid openings.
• Reviews contracts, amendments, subcontracts, procurement documents, change orders, work orders, supplemental agreements, time extensions, acceptance testing and consultant qualifications.
• Performs other job responsibilities as assigned.

Contract Specialist II:

• Assists with recommending policy and/or procedure changes.
• Develops, writes, revises, or prepares contracts, amendments, procedures, forms, related documents and provisions, financial/statistical graphs and/or 
  reports.
• Assists in printing, collating, preparing documents and/or binding contracts/manuals for distribution.
• Assists in researching state and federal statutes and opinions, Department policies and previous contracts.
• Conducts audits, researches and identifies problems with proposals, contracts, contractors or lettings and proposes solutions.
• Executes agreements and contracts.
• Prepares bid proposals including researching previous contracts, writing specifications, advertising notice to bid; contacting bid list contractors; scheduling and conducting pre-construction/pre-bidding conferences and public bid openings.
• Reviews contracts, amendments, subcontracts, procurement documents, change orders, work orders, supplemental agreements, time extensions, acceptance testing and consultant qualifications.
• Reviews, interprets and clarifies statutes, regulations, standard policies and procedures to ensure compliance with Department and governmental regulations.
• Performs other job responsibilities as assigned.

Contract Specialist III:

• Assists in researching and making recommendations concerning contract administration systems.
• Assists with recommending policy and/or procedure changes and solutions.
• May serve as a lead worker and the related tasks.
• Researches state and federal statutes and opinions, Department policies and previous contracts.
• Reviews contracts, amendments, subcontracts, procurement documents, change orders, work orders, supplemental agreements, time extensions, acceptance testing and consultant qualifications.
• Assists in printing, collating, preparing documents and/or binding contracts/manuals for distribution.
• Conducts audits, researches and identifies problems with proposals, contracts, contractors or lettings and proposes solutions.
• Executes agreements and contracts.
• Prepares bid proposals including researching previous contracts, writing specifications, advertising notice to bid; contacting bid list contractors; scheduling and conducting pre-construction/pre-bidding conferences and public bid openings.
• Reviews, interprets and clarifies statutes, regulations, standard policies and procedures to ensure compliance with Department and governmental regulations.

• Performs other job responsibilities as assigned.

   

Minimum Qualifications:

Contract Specialist I:

Education: Bachelor's Degree in Business Administration, Finance or related field. Relevant work experience may be substituted for degree on a year per year basis. Substitutions for Minimum Qualifications

Experience: 1 year in contract administration, administrative support, bookkeeping or accounting. Related graduate level education may be substituted for experience on a year per year basis.

Licenses and Certifications: Valid driver’s license. This position requires driving a state vehicle.

Contract Specialist II:

Education: Bachelor's Degree in Business Administration, Finance or related field. Relevant work experience may be substituted for degree on a year per year basis. Substitutions for Minimum Qualifications

Experience: 2 years in contract administration, administrative support, bookkeeping or accounting. Related graduate level education may be substituted for experience on a year per year basis.

Licenses and Certifications: Valid driver’s license. This position requires driving a state vehicle.

Contract Specialist III:

Education: Bachelor's Degree in Business Administration, Finance or related field. Relevant work experience may be substituted for degree on a year per year basis. Substitutions for Minimum Qualifications

Experience: 3 years in contract administration, administrative support, bookkeeping or accounting. Related graduate level education may be substituted for experience on a year per year basis.

Licenses and Certifications: Valid driver’s license. This position requires driving a state vehicle.

Competencies:

Contract Specialist I:

• Applicable computer operating systems and relevant applications
• Auditing and investigative methods, practices and procedures
• Contract development and oversight
• Methods and procedures used in building maintenance and repair
• Writing, reviewing and revising documents to include engineering notes, specifications, standards and procedures
• Leading, assigning, reviewing, and monitoring the work of others
• Administrative support practices and procedures to include writing, editing and report writing techniques, recording meeting notes, record keeping and records management
• Preparing correspondence/documents using correct spelling, grammar and punctuation; proofreading and reviewing documents for clarity and consistency
• Preparing and maintaining confidential and sensitive records, files, and reports
• Using computers, applicable programs, applications, and systems

Contract Specialist II:

• Auditing and investigative methods, practices and procedures
• Contract development and oversight
• Methods and procedures used in building maintenance and repair
• Writing, reviewing and revising documents to include engineering notes, specifications, standards and procedures
  Leading, assigning, reviewing, and monitoring the work of others
• Administrative support practices and procedures to include writing, editing and report writing techniques, recording meeting notes, record keeping and records management
• Preparing correspondence/documents using correct spelling, grammar and punctuation; proofreading and reviewing documents for clarity and consistency
• Preparing and maintaining confidential and sensitive records, files, and reports
• Using computers, applicable programs, applications, and systems
• Developing and giving presentations

Contract Specialist III:

• Auditing and investigative methods, practices and procedures
• Contract record-keeping
• Contract development and oversight
• Contract writing and specifications
• Contract administration/management systems
• Applicable laws, rules, and regulations
• Administrative support practices and procedures to include writing, editing and report writing techniques, recording meeting notes, record keeping and records management
• Developing and giving presentations
• Writing, reviewing and revising documents to include engineering notes, specifications, standards and procedures
  Leading, assigning, reviewing, and monitoring the work of others
• Monitoring contracts and procedures

Physical Requirements and Working Conditions:

• Light work: Lift up to 20 lbs. at a time and frequently lift or carry objects up to 10 lbs.
• Standing-prolonged periods of time.
• Repetitive Motion-substantial movements of the wrists, hands, and/or fingers.
• Close Visual Acuity-work includes data/figures; view a computer screen; extensive reading.

Conditions of Employment:
Please click this link to read the standard conditions of employment for all positions: Standard Conditions of Employment (TxDOT)

• Required to work weekends and holidays.
• Required to work hours other than 8 to 5.
• Required to work under exposure to inclement weather conditions.
• Required to wear personal protective equipment provided by employer and comply with all safety requirements.
• Must attend work regularly and observe approved work hours.