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Position Summary:
This position provides operational and administrative support for Pioneers' grantmaking activities, international fund transfers, IDO accounts, and related financial processes. The role is Full-Time and works closely with internal teams, global partners, and Non-US Gateway members to ensure financial activities are completed accurately, consistently, and in compliance with organizational requirements.
Qualifications:
- Committed to global missions and overall vision of Pioneers
- Must practice and support the relevant elements of the US Mobilization Base Manual
- Bachelor’s degree preferred
- Ministry experience required
- Excellent communication skills (verbal and written)
- High proficiency in computer skills - Microsoft Office suite products is a must
- Strong administrative and problem-solving skills
- Must be detail-oriented
- Works well on a team with a positive attitude and relationship building skills
- Good time management and organization skills
Responsibilities:
- Apply and communicate established financial policies, procedures, and requirements related to grants, international fund transfers, IDO accounts, and other assigned finance functions.
- Coordinate with internal teams, Non-US Gateway members, international entities, partner organizations, and IDO staff regarding financial activities, reporting requirements, and operational processes.
- Maintain accurate financial and operational data across organizational systems, including NetSuite (FMS), Studio Enterprise (CRM), Donor Hub/MPDX, and other designated platforms.
- Process grants, reimbursements, cash advances, international fund transfers, recurring allocations, payment requests, and other approved financial transactions in accordance with established procedures.
- Assist with the intake, tracking, documentation, and follow-up of grant requests, international fund transfer requests, and other assigned finance activities.
- Monitor shared finance communication channels, respond to routine inquiries, and escalate complex issues as appropriate.
- Communicate financial policies, procedures, and reporting requirements in a clear, professional, and culturally sensitive manner to individuals with varying levels of financial knowledge and English proficiency.
- Assist with financial, operational, compliance, and management reports as assigned.
- Assist with maintaining forms, workflows, process documentation, training resources, and member portal content to support operational consistency and user adoption.
- Assist with grantmaking, audit, compliance, and regulatory activities through research, recordkeeping, and documentation management.
- Perform all other related duties as assigned by the Director of Financial Systems
- Provide basic accounting support for an affiliated organization that makes grants to eligible recipients. This would include donor gift processing, bill payment and bank reconciliations.
Physical Demands:Â
- Physical: Primary functions require sufficient physical ability and mobility to work in an office setting; to stand or sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and/or pull light to moderate amounts of weight; to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard; and to verbally communicate to exchange information.
- Vision: See in the normal visual range with or without correction.
- Hearing: Hear in the normal audio range with or without correction.
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